Overview
Office Administrator Jobs in Rowland Heights, CA at Axiomtek
Title: Office Administrator
Company: Axiomtek
Location: Rowland Heights, CA
Job DescriptionSalary:
JOB BRIEFThe candidate will play a key part in maintaining office efficiency, providing administrative support, and ensuring a welcoming environment for visitors and colleagues. A proactive problem-solver with excellent communication and organizational skills.
ROLE OBJECTIVEThe office administrator role will include the core responsibilities typically associated with an Administrative Assistant position but with a higher level of expertise. This role will also require the candidate to have demonstrated excellent written and verbal communication skills as well as the ability to be detail-oriented. The candidate may also need to mentor office assistants and interns when the situation arises.
KEY RESPONSIBILITIESinclude the following. Other duties may be assigned.
Welcoming and assisting office visitors, preparing conference rooms, order catering when requested.
Handling incoming, calls and directing to the appropriate personnel.
Receive, sort, distribute incoming mail and check faxes.
Overseeing office maintenance, repairs, fixed assets, annual fire safety requirements and ensuring a safe and efficient work environment.
Ordering, stocking, and maintaining office and janitorial supplies and equipment.
Manage, maintain and communicate with company’s landscapers and janitors.
Oversee and manage conference rooms’ bookings to ensure no scheduling conflicts.
Schedule and coordinate building maintenance and repairs with Maintenance Technician.
Inputting and managing data in databases and spreadsheets.
Review receipts for expense reimbursement each pay period through KissFlow.
Overseeing day-to day office operations to ensure everything runs smoothly.
Organize and coordinate company events, meetings and conferences.
Performing any special projects requested by direct supervisors.
Must adhere to Quality Management System and security operating procedures.
QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:
Associate Degree and/or 3-5 years related experience and/or training.
Detail-oriented, professional and have excellent verbal/written communication skills with strong organizational and time management skills.
Working knowledge in Microsoft Office Suite programs.
Ability to prioritize tasks and handle multiple responsibilities simultaneously.
Professional and friendly demeanor, work well with all levels of the organization.
Ability to maintain confidentiality and handle sensitive information with discretion.
Knowledge of fixed asset and business travel arrangement are a plus.
Bilingual Chinese or Spanish is a plus.
BENEFITS:
Medical Insurance
Dental Insurance
Vision Insurance
401 (k) & Employer Matching
Company Paid Group Life Insurance
Paid Time Off
Paid Federal Holidays
Position is In-Office
