Overview
Office Administrator Jobs in San Francisco, CA at Victory Hall
On Demand Fulfillment wants to make the process of ordering Private Label products as easy as possible. We completely eliminate your risk of stocking a huge inventory, leasing expensive warehouse space, and employee overhead, allowing you to have more financial backing for marketing.
Imagine launching a website with over 100 products for sale from the get go, with minimal overhead and no risk! Leave the worries of storing, labeling, and shipping to On Demand Fulfillment.
The opportunity :
This Executive Assistant role will be an influential position within the company reporting directly to the General Manager who is responsible for all departments. This individual will provide administrative support in a variety of capacities and must be organized, proactive, detail- and task-oriented. This position is often privy to confidential information and as such, requires discretion and diplomacy. We are targeting someone who is driven, energetic, flexible, and able to build positive relationships throughout the company and create positive experiences for the clients and employees.
What you’ll do :
Be a highly visible member of the On Demand Fulfillment team.
Act as the proxy for the executive and their team ; set the tone for the organization, maintain the executive’s image and able to speak on their behalf and represent them on multiple issues and subjects.
Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
Arrange and coordinate business travel, events , and meetings and adapt quickly to changes in travel plans, schedules, or requirements.
Prepare agendas, presentations , and provide logistical and clerical support for the executive and their team .
Track and report on department initiatives and projects.
Additional and evolving responsibilities as the company’s needs change.
What you’ll need to succeed:
Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels .
Ability to learn from the executive what is important to them , assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success .
Create positive interactions with client and staff at all levels operating with professionalism.
Pride in ownership and work , ability to operate with discretion and maintain confidentiality and establish trust.
Be exceptionally well-organized , detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive , resourceful, and efficient.
Capable of handling high-pressure requests, frequent interruptions, and changes in priority diplomatically and constructively delivering results effectively.
Experience in project management and dealing with multiple tasks, timelines, and deadlines concurrently.
Expert-level written and verbal communication and collaboration skills across all levels of the business ; strong judgment and decision-making skills.
Be highly proficient at analyzing , synthesizing, and summarizing data/information, creating reports, spreadsheets, presentations and making recommendations or improvements.
Strong knowledge of productivity tools – Word, Excel, Power Point, Outlook, Teams, Slack .
Be connected to the organization to sense morale issues amongst the staff and raise concerns appropriately.
Strong drive to learn and take on new challenges and assist others in getting things done.
Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team.
Job Type: Full-time
Pay: $24.32 – $25.36 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Experience:
Microsoft Excel: 1 year (Required)
Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
West Jordan, UT 84088 (Required)
Work Location: In person
Title: Office Administrator
Company: Victory Hall
Location: San Francisco, CA
