Overview
Office Administrator Jobs in Henderson, TX at William Grant Tank & Vessel
Senior Administrative Assistant
OBGYN
93276BR
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Secretarial
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
310 Cedar Street
New Haven, CT 06510
Work Model
Hybrid
Position Focus:
Provide high level administrative support to the Vice Chair for Education in the Department of Obstetrics, Gynecology & Reproductive Sciences. This position provides support to the clinical practice of the faculty member and works closely with the Medical Education Division team. Responsibilities include OR scheduling and communications with the OR, patients, providers, ensuring coordination of patient care appointments, template changes, coordinate and maintain providers on call schedules, opening/closing clinical templates and booking surgical cases. Other administrative activities include acting as a meeting coordinator for events such as Grand Rounds and other education-related events (i.e., the Yale Obstetrical and Gynecological Society (YOGS), the Peter E. Schwartz, MD Endowed Lectureship and the Joel Silidker, MD Memorial Lecture), maintain/coordinate the Vice Chair’s calendar, schedule meetings, book travel/hotel arrangements including for speakers, processing reimbursements, ordering supplies. Provides back-up in the OBGYN Chair’s office when needed.
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Prior proficiency in an administrative support role scheduling meetings and coordinating events. Demonstrated ability handling expense reimbursements. Excellent communication and interpersonal skills with highly developed customer service skills.
Required Skill/Ability 2:
Intermediate to advanced skills with Microsoft Word, Excel, Power Point and Outlook.
Required Skill/Ability 3:
Must have a high level of attention to detail and strong organizational skills. Proven ability to handle competing and shifting priorities.
Preferred Education, Experience and Skills:
Demonstrated experience with Qgenda. Knowledge and experience with Workday.
Weekend Hours Required?
Occasional
Evening Hours Required?
Occasional
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Title: Office Administrator
Company: William Grant Tank & Vessel
Location: Henderson, TX
