Overview
Office Administrator Jobs in Ladson Village, SC at BrightView Landscapes
Job Summary
Provides administrative support to the Core Leadership Team (CLT) members, including scheduling meetings and
maintaining calendars, meeting planning, arranging travel and creating expense reports, maintaining and
distributing meeting minutes, handling telephone calls, filing, and developing and maintaining spreadsheets and
contact lists. Serves as first-level respondent to phones for CLT members including the President/CEO.
Education & Experience
Required
Bachelor’s Degree and/or equivalent work experience
5+ years of administrative experience to include coordinating travel arrangements and itineraries
Must have working knowledge of Microsoft Office software including Outlook, Visio, Word and Excel
Preferred
Experience in a healthcare environment
Experience with project Coordination, event planning and meeting planning
Experience working for executive leaders
Key Responsibilities
Assists Core Leadership Team members in the Executive Office suite with administrative support needs,
such as answering telephones, calendaring, mail distribution for the CLT members, message handling, general
editing, printing of meeting materials, etc.
Answers telephones for executives/CLT members. Serves as back up to phone line for President/CEO.
Responds professionally and appropriately.
Coordinates phone coverage and ensures professional image to internal and external customers.
Prepares reports by collective and analyzing information.
Maintains CLT members’ appointment schedule by planning and scheduling meetings, conferences,
teleconferences, and travel.
Staff meetings, takes minutes and plans logistics.
Coordinates with Human Capital to insure hiring of Executive Members or Consultants, by insuring
onboarding needs are met prior to the start date – ordering IT equipment, desk set up, office tours and introducing
new team members and scheduling introductory meetings.
Demonstrates ability to work well in a team environment, by coordinating with other staff in the executive
suite and working with others throughout the company.
Anticipates executive needs while managing day to day workflow and priorities. Prepares packets of
materials needed by CLT for correspondence, appointments, meetings, conferences, and other events. Ensure CLT
member has meeting materials prior to meetings.
Establishes and maintains effective relations with members of the management team, executives,
staff and external entities.
Coordinates lunches as requested, for CLT members and/or executive meetings.
Schedules and maintains calendars for the CLT members, as requested.
Coordinates travel arrangements for CLT members, including flights, hotel, and ground transportation.
Creates travel expenses.
Maintains confidentiality of information not publicly disseminated. Ensures that confidential records are
safe-guarded in an appropriate manner. Takes steps to ensure release of confidential to others is appropriate.
Uses PowerPoint, Excel, and Visio to edit CLT presentations and organization charts/process flow charts, as
requested by CLT members.
Performs other duties as assigned.
Regular and reliable attendance is required.
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Title: Office Administrator
Company: BrightView Landscapes
Location: Ladson Village, SC
