Office Administrator

Overview

Office Administrator Jobs in Jacksonville, FL at Aspire Tour

Title: Office Administrator

Company: Aspire Tour

Location: Jacksonville, FL

Join the Aspire team!

Aspire Tour offers an exciting opportunity to be part of an amazing transformation journey under the umbrella of Collective Influence, our parent company. Aspire is the largest business tour in the country that offers industry leading networking, business strategy and development, tax-free retirement education, and non-profit charitable giving. We’re on a mission to redefine how businesses view success. We’re breaking free from old norms to create a world where financial freedom is not just a dream but a reality for all. 

Aspire Accountingis looking for an energetic Office Operations Coordinator to join our amazing new team! As a key member of our administrative staff, the Office Operations Coordinator will play a crucial role in ensuring smooth and efficient office operations and AR/AP functions. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to handling administrative tasks and supporting the needs of the office.

Do you have the qualifications and experience? Do you Aspire for more? Then apply! We would love to receive your resume to join our dynamic team and be a driving force in reshaping the future of financial and business education.

Key Responsibilities:

Manage daily office operations to ensure a smooth and efficient working environment

Process and track accounts receivable and payable transactions, ensuring timely and accurate record-keeping

Prepare, send, and follow up on invoices to clients or partners

Monitor accounts and follow up on overdue payments, initiating collections efforts as necessary

Reconcile financial discrepancies by collecting and analyzing account information

Maintain office supplies and inventory, placing orders as needed

Handle correspondence, including emails, phone calls, and mail

Assist with HR tasks such as onboarding new employees, working cross-functionally with the HR department

Support the finance department with bookkeeping and expense reporting

Maintain and organize office files and records

Provide administrative support to the team as needed

Qualifications:

Bachelor’s degree in Office Management or a related field preferred

Minimum of 3 years’ experience in office administration, bookkeeping, or a similar role

Excellent organizational and time-management skills

Strong written and verbal communication skills

Proficiency with Microsoft Suite or other office support tools

Ability to manage multiple tasks and prioritize effectively

High level of professionalism and customer service orientation

Strong problem-solving skills and attention to detail

Compensation:

Salary: $45,000 – $55,000

Benefits:

Healthcare, vision, and dental insurance w/ company contributions

Long-term disability insurance covered by the company

PTO and paid holidays

Employee Assistance Program through ADP

Location: In-person, Ponte Vedra, FL 32081

Status: Full-time

Schedule: M-F, 9-5