Overview
Office Administrator Jobs in Anaheim, CA at All American Metal Fabrication
This position involves assisting with a variety of projects, managing programs, and performing administrative tasks. The Administrative Assistant will serve as a point of contact between the company and its subcontractors, vendors, and customers, facilitating clear communication and efficient operations. This role aims to support management, streamline processes, and improve overall efficiency throughout the organization.
***3 OPEN POSITIONS AVAILABLE***
Responsibilities
Monthly Auditing of contractor information: Conduct monthly audits of contractor data to verify accuracy and compliance with company standards
Ensure all contractor records, certifications and compliance documents are current
Report any discrepancies or issues to the relevant team members for resolution
Subcontractor Onboarding: Process end to end onboarding for new subcontractors, including gathering required documentation
Ensure all subcontractors meet all prerequisites
Weekly Subcontractor Payments: Coordinate and process weekly payments to subcontractors accurately and on time.
Resolve any payment discrepancies or issues, working closely with the accounting department and subcontractors.
Maintain detailed records of payment transactions for auditing and compliance purposes
Ensure accurate data entry and compliance with IRS regulations
Oversee and enforce contractor compliance with legal requirements and industry standards and perform periodic reviews
Assist supervisor with various tasks including scheduling project tracking and communication
Prepare reports, summaries and presentation for management as requested
Act as a liaison between subcontractors and supervisor and other stakeholders
Requirements
EDUCATION AND EXPERIENCE
The formal education and experience for the Administrative Assistant job description varies according to the nature of the job responsibilities. However, the following are commonly required in this role:
Strong Organizational skills
Familiarity with subcontractor management and compliance
Proficiency in Microsoft Suite and other business-related software
Excellent verbal and written communication skills
Ability to manage multiple tasks and prioritize workload effectively
Strong problem-solving skills with a proactive, solution-oriented mindset
High school diploma or GED equivalent
Key Competencies
critical thinking and problem-solving skills
• planning and organizing • decision-making
• communication skills • teamwork
adaptability
stress tolerance
Additional Comments
ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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Title: Office Administrator
Company: All American Metal Fabrication
Location: Anaheim, CA
