Overview
Office Administrator Jobs in Boston, MA at Addison Group
Title: Office Administrator
Company: Addison Group
Location: Boston, MA
Position: Office Administrator
Location: Boston, MA
Pay: 55-70k
Temp to Hire
We are currently seeking an Office Administrator in our Boston office. This includes welcome/greet all visitors to the office, manage main phones, accepting / shipping packages, general office functions, managing kitchen and office supply needs, facility, and conference room management, ordering office lunches for meetings and overtime meals. The successful candidate must be able to prioritize work, work independently, provide excellent customer service, and help to foster a team atmosphere in a professional, fast-paced environment.
Responsibilities
Visitor coordination, greet and provide hospitable assistance
Serve as Interview Greeter when needed
Answer all main line incoming calls and routing to appropriate staff
Share relevant office-wide announcements including property management communications and advisements
Conference room management including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others when needed
Ensure rooms are kept tidy and stocked appropriately
Ensure facility and office equipment are in good working order at all times
Coordination/reporting of all maintenance and cleaning issues
Develop relationship with the building’s property management team and utilize the property’s service request portal
Manage external vendor scheduling, both emergency and regular maintenance visits
Request after hours services (HVAC) or other ad-hoc property management requests
Central point of contact with global CRE for non-standard approvals or other project-related work requirements
Security administrator, coordinating with the building for base-building badge assignment/ administration of our internal office security system
Issue badges to new hires; execute termination of access with internal security system and building system for off-boards
Apply common IT resolutions to common problems
Assisting with conference room and virtual meeting set up
Process incoming and outgoing domestic and international mail and packages
Assist with food catering for meetings/events, including coordination set up/clean up as needed
Office expense administration and invoice processing in the future
General tasks, as needed, including faxing, copying/scanning
Coordinate building/suite badges for new hires
Add new hire to any printer/scanner contact lists
Coordinate on-site new hire photo shoots (as needed)
Ad-hoc corporate project support
Requirements
Outstanding customer service and interpersonal skills
Ability to effectively interact with clients and employees
Excellent verbal and written communication skills
Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint
Organized and detail orientated with excellent follow-through skills
Strong problem-solving skills
Self-motivated, creative thinker, and a great team player
Position is in-office five days a week
Business casual attire
