Overview
Office Administrator Jobs in Williston, ND at Preferred Energy Inc.
About Us
Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Executive Assistant to provide administrative support to executive level team members in the Event & Exhibit Operations leadership team. Professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence.
This position will support our Event & Exhibit Operations Leadership team. It is eligible to work a hybrid schedule based out of Dallas, TX.
Essential Duties & Responsibilities
Remain up to date on all key issues, tasks, results, and efforts required of the executives and the company and provide support to ensure all are achieved on time or ahead of schedule in a professional and quality- focused manner.
Maintain highly confidential information and is responsible for time sensitive material.
Prepare routine and complex communications, reports and presentations often using the most advanced office technology including AI, graphics, and spreadsheets.
Research, analyze, and compile data for presentations and proposals, including financial statements.
Compose speeches and interact with clients on behalf of the executive.
Organize and maintain file system, correspondence and records.
Maintain calendars, schedule appointments and coordinate arrangements for meetings, conferences, and travel.
Prepare agendas and facilities for meetings, responsibile for maintaining minutes.
Submit expense reports for executives.
Coordinate meal reservations ordering for clients and team meetings.
Assist with Employee Appreciation week, annual awards, and holiday gifts as needed.
Sit on various committees and task forces as assigned.
Organize and expedite flow of work through the assigned team member’s office.
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation from others, monitoring progress, problem-solving and adjusting plans.
Prepare for and follow up on internal and external meetings. When needed, participate directly in meetings and conduct follow up on the executive’s behalf.
Apply the utmost discretion given exposure to the most sensitive company information that others on the executive operations team may not be privy to.
Maintain a high level of service even when directing inquiries away from the executive to help better manage their calendar and activities.
Prepare and research presentations, emails, announcements and correspondence while reflecting the executive’s style and voice.
Perform other duties as assigned.
Education & Experience
Bachelor’s Degree required.
5+ years relevant experience working with C-Suite executives in a support/logistical management capacity, with an ability to make an impact on Day One.
Strong project management skills with demonstrated ability to identify opportunities for innovation and continuous improvement. Ability to execute projects in a timely manner.
Business savvy with polished communication skills and good judgment.
Ability to manage multiple evolving & competing priorities.
Wizard with technology. Proficient user of technologies across work & daily lives.
Minimal training or significant management support required to be a positive contributing member of the team.
Enjoys & supports cross-organizational collaboration, working in a team environment, and sharing knowledge.
Detail oriented with the ability to carefully listen and process input from others.
Agile mindset – comfortable with constant change and successfully manages competing priorities.
Travel Requirements
Travel up to 25%
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
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Title: Office Administrator
Company: Preferred Energy Inc.
Location: Williston, ND
