Overview
Office Administrator Jobs in Petaling, Selangor, Malaysia at GAMUDA BERHAD
Title: Office Administrator
Company: GAMUDA BERHAD
Location: Petaling, Selangor, Malaysia
Job Summary:
We are seeking a highly organized and proactive Office Administrator with 3-5 years of experience to join our team. You will play a crucial role in ensuring the smooth and efficient operation of our office, supporting a team of 30 employees. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of managing multiple tasks and priorities in a fast-paced environment.
Responsibilities:
Office Management:
Maintain a clean, organized, and efficient office environment.
Manage office supplies inventory, placing orders and ensuring adequate stock levels.
Coordinate office maintenance and repairs, liaising with vendors and contractors.
Manage incoming and outgoing mail, packages, and deliveries.
Handle incoming calls and emails, directing inquiries appropriately.
Schedule and coordinate meetings, appointments, and travel arrangements.
Manage office equipment, including printers, copiers, and other technology.
Implement and maintain office policies and procedures.
Organize and maintain office filing systems, both physical and electronic.
Assist in the onboarding process for new employees, including workspace setup and orientation.
Administrative Support:
Provide administrative support to various departments and individuals as needed.
Prepare and format documents, presentations, and reports.
Assist with data entry and record keeping.
Manage and reconcile expense reports.
Coordinate and assist with company events and meetings, including catering and logistics.
Assist with travel arrangements, including booking flights, hotels, and transportation.
Maintain accurate records of office expenses and budgets.
Handle confidential information with discretion.
Vendor and Supplier Management:
Liaise with vendors and suppliers, negotiating contracts and ensuring timely delivery of goods and services.
Manage vendor relationships and address any issues or concerns.
Process invoices and payments.
General Support:
Act as a point of contact for employee inquiries and requests.
Assist with special projects and initiatives as assigned.
Maintain a positive and professional demeanor at all times.
Foster a collaborative and supportive work environment.
Qualifications:
3-5 years of experience in an office administration role.
Proven ability to manage multiple tasks and priorities in a fast-paced environment.
Excellent organizational and time management skills.
Strong communication and interpersonal skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Strong problem-solving and decision-making skills.
Attention to detail and accuracy.
Ability to maintain confidentiality.
Diploma or equivalent required; bachelor’s degree preferred.
Preferred Skills:
Experience with office management software.
Knowledge of basic accounting principles.
Experience in event planning and coordination.
Familiarity with maintaining office equipment.
Personal Attributes:
Proactive and self-motivated.
Reliable and dependable.
Positive and enthusiastic attitude.
Ability to adapt to changing priorities.
Team player with a strong work ethic.
Customer service oriented.
Benefits:
Competitive salary and benefits package.
Opportunity to work in a dynamic and growing company.
Collaborative and supportive work environment.
Opportunities for professional development.
