Overview
Office Administrator Jobs in Lincoln, England, United Kingdom at Optimum Safety
Title: Office Administrator
Company: Optimum Safety
Location: Lincoln, England, United Kingdom
Optimum Safety is an Award-Winning Lincoln-based safety consultancy that brings the very best qualified advice, support, consultancy and training to our clients across the country.
We are seeking an organised and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, ensuring smooth communication, and providing essential administrative support.
Key Responsibilities:
Answer incoming telephone calls and direct them to the appropriate consultant.
Maintain office supplies inventory and place orders as needed.
Update and manage office documents, ensuring accuracy and organisation.
Printing manuals and handbooks for clients.
Produce quotes for the business services.
Schedule and book fire risk assessments, ensuring compliance with company policies.
Organise face-to-face and eLearning training sessions, coordinating schedules and resources.
·Manage petty cash transactions and ensure accurate record-keeping.
·Raise invoices.
Update the computer database accordingly to ensure accurate record-keeping.
Assist with general administrative tasks to support the team as needed.
Carry out ad-hoc tasks requested by the Managing Director and consultants.
Customer care calls – keeping in touch with clients.
Assist in producing monthly blogs and newsletters.
Skills and Experience We Are Looking For:
Business Administration Level 3 or similar
English GCSE Grade C or equivalent
Must be proficient in the use of common computer applications and software
Previous experience in an administrative role preferred.
Strong communication and organisational skills.
Confident, passionate and knowledgeable in their subject area
Has high levels of accuracy and excellent attention to detail
Proficiency in Microsoft Office (Word, Excel, Outlook)
Using Canva – graphic design tool (or willing to learn)
Previous experience of using a photocopier
Basic financial skills for handling petty cash and invoices.
Ability to multitask and prioritise tasks effectively.
Attention to detail and problem-solving skills
Please note that you must be eligible to work in the UK (no Visa sponsorships/extensions).
Pay: £22,577.00-£25,500.00 per year
Benefits:
Company pension
Free parking
On-site parking
Schedule:
Monday to Friday
