Overview
Office Administrator Jobs in Captiva Island at South Seas
The Legal Administrative Coordinator plays a vital role in supporting the Legal Support team by executing high-level administrative tasks, facilitating interdepartmental communication, and ensuring adherence to organizational standards, Best Practices, and Service-Level Agreements (SLAs). This position reports directly to the Legal Operations Supervisor and serves as a key liaison between legal, operations, and client service departments.
Salary – 19/hr
Key Accountabilities
Calendar Management & Scheduling
Manage and maintain attorney calendars in accordance with internal Calendar Management Best Practices.
Coordinate attorney communications with clients, courts, and opposing counsel, including scheduling hearings, settlement discussions, and other case-related meetings to ensure timely and professional engagement.
Proactively monitor and adjust scheduling to maintain optimal calendar coverage.
Serve as the primary point of contact for attorney availability, scheduling updates, and integration of meetings across teams.
Inbox Management & Communication Triage
Oversee the intake and routing of all incoming and outgoing correspondence (fax, email, phone, and postal mail), ensuring timely and accurate distribution across departments.
Review and verify incoming documentation for accuracy and completeness; input and confirm relevant data within the company’s CRM system.
Client & Department Liaison
Handle sensitive and high-level client communications with professionalism, discretion, and a solutions-focused approach.
Conduct client outreach to provide status updates on litigated matters and ensure ongoing engagement.
Promote interdepartmental collaboration by facilitating efficient communication and coordination of tasks between legal, operations, and support functions.
Case Filing Oversight
Confirm court receipt and acceptance of filings via email or phone, update the CRM accordingly, and relay status updates to key stakeholders.
Collaborate with Case Managers and Filing Coordinators to ensure all filing requirements are fulfilled prior to attorney review or involvement.
Miscellaneous
Attend company meetings and events
All other duties as assigned
Job Requirements
Minimum of 1–2 years of experience as a Legal Assistant or in a similar legal administrative role, preferably within a litigation or high-volume law firm environment.
Knowledge of legal procedures, court filing protocols, and document handling standards, with a demonstrated ability to manage sensitive and time-sensitive legal matters.
Exceptional organizational and time management skills, with the ability to prioritize tasks, manage multiple deadlines, and adapt to shifting priorities in a fast-paced environment.
Proficiency in legal software and CRM systems (e.g., case management platforms, document management systems, Microsoft Office Suite); familiarity with calendar and inbox management tools is essential.
Excellent verbal and written communication skills, with the ability to liaise professionally with attorneys, clients, court personnel, and internal departments while maintaining confidentiality and discretion.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Able to sit at and work on a computer for periods of time.
Able to lift up to 10 pounds and reach/bend to retrieve items in cabinets and shelves.
Required to be at the work location to perform job functions.
Ability to speak, hear and see for the assigned workday.
Repetitive key stroke/data entry for the assigned workday.
Work Environment:
This position is currently a remote work position. Some travel may be required.
Conclusion:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
An Equal Opportunity Employer
We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
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Title: Office Administrator
Company: South Seas
Location: Captiva Island
