Overview
Office Administrator Jobs in Midland, TX at White Tail Automation
Position Title: Administrative Specialist – ABA Therapy
Department: ABA Administration
Reports To: Office Manager
Position Type: Non-Exempt, Part-Time, can be moved to Full-Time
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Position Summary:
The Administrative Specialist at Infinity ABA Therapy & Autism Services LLC plays a vital role in supporting the day-to-day operations of our ABA therapy program. This position ensures that administrative processes run efficiently to support clinicians, clients, and families. The role involves client intake coordination, insurance and billing support, document management, and communication with various stakeholders.
Minimum Qualifications:
Must be at least 18 years old
High School Diploma or Associate’s Degree required; Bachelor’s or Master’s Degree in business, healthcare administration, or a related field preferred
Minimum of 1 year of administrative or office experience; experience working with children with special needs is a plus
Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and comfortable learning scheduling/billing software
Excellent communication, organization, and time management skills
Strong attention to detail and ability to handle confidential information
Ability to work both independently and collaboratively in a fast-paced environment
Knowledge & Skills:
Understanding of HIPAA and client confidentiality standards
Familiarity with ABA therapy or willingness to learn
Ability to manage scheduling, data entry, billing, and client communications with accuracy
Comfort handling insurance verifications, claims, and pre-authorizations
Professional and compassionate communication with families, clients, and therapists
Ability to respond calmly and appropriately to urgent situations
Key Responsibilities:
Client Intake & Scheduling: Coordinate new client intakes, schedule assessments and sessions, and maintain accurate records.
Insurance & Billing: Verify benefits, obtain authorizations, and manage claims and billing codes.
Documentation & Compliance: Ensure all files meet HIPAA and regulatory standards; assist with reporting.
Team & Family Support: Serve as a communication link between families and therapy staff; support therapists with scheduling and materials.
Office Administration: Manage inventory, handle inquiries, maintain databases, and generate reports as needed.
Job Types: Full-time, Part-time
Pay: $20.00 – $22.00 per hour
Benefits:
Paid time off
Referral program
Schedule:
Monday to Friday
Work Location: In person
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Title: Office Administrator
Company: White Tail Automation
Location: Midland, TX
