Overview
Office Administrator Jobs in Modderfontein, Gauteng, South Africa at ASSA ABLOY Group
Title: Office Administrator
Company: ASSA ABLOY Group
Location: Modderfontein, Gauteng, South Africa
Purpose of the Role:
Purpose of this role is to support the service towards customers, the sales representatives and managers of ASSA ABLOY. To also apply correct procedures to the role of order capturing, to the point of order release to the courier company. To offer the upmost professionalism in all aspects of this role.
Responsibilities / Accountatbilities:
ORDER PROCESSING
Load orders – creating sales orders
Issue pick slips and order instruction to production & stores
Invoicing out completed orders
Shipping out completed orders
Creating credit notes
SGS inspection on required orders
STOCK
Ordering stock for new orders
Capturing / creating purchase orders to suppliers
Shipping and deliveries of stock – liaise with DHL and other freight companies
SUPPORT STORES & PRODUCTION
Liaising with stores and production on daily orders/arriving stock
Planning on work around big orders or project orders
Weekly counts on stock levels
Updating/creating new stock item numbers /bin numbers (*ME stock items contact SAP product manger)
ADMIN
Assisting sales team with sales quotations
Assisting sales team with freight costs
Assisting with vendor/customer onboarding
Assisting customer with inquiries & queries
Software-capturing factory invoices on teams sheet
Capturing SO on Nav once sales team issues PO,
Updating invoiced software
Sending out monthly statements to customers
Following up on overdues with customers then sales team
Sending out reminder statements/invoices
Order book -updated monthly then weekly with new orders that come in,
Removing sales orders that have been invoiced
Handling RMAs – recieving, accessing and replacing rejected goods.
REPORTING
Sales report
Customer item sales
Finished goods report
Professional Qualifications / Experience
Tertiary qualification
Matric
Must be computer literate
Customer service skills
Experience
At least two years related experience
Internal sales background is an added advantage.
Key Competencies / Personal Attributes
Planning and organization skills
Self-starter and self-motivated
Good interpersonal skills
Strong computer skills in general
Excellent communication skills
Ability to work under pressure
Quality conscious in training and development
Able to use initiative in problem solving
Ability to work as part of a team
Good telephone manners
Strong writing skills and written proficiency in the English language
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 61,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
