Overview
Office Administrator Jobs in Oakville, Ontario, Canada at Every Avenue Real Estate
Title: Office Administrator
Company: Every Avenue Real Estate
Location: Oakville, Ontario, Canada
Join Our Team as an Office Administrator!
At Every Avenue Real Estate, powered by Royal LePage Real Estate Services, Ltd., we’re passionate about helping our clients and agents succeed. Our team thrives on collaboration, innovation, and a shared love for real estate. As we grow, we’re looking for a dynamic and detail-oriented Office Administrator to join our Downtown Oakville office and become an integral part of our journey.
This is more than just an administrative role—it’s an opportunity to grow your career in a supportive and fast-paced environment. As our office expands, so will your responsibilities, allowing you to develop leadership skills and take on exciting new challenges within our administration and operations team.
What You’ll Do
Your role as an Office Administrator will be pivotal to our success. You’ll handle a variety of responsibilities, including:
Collaborating with our Marketing Team to coordinate property listing needs.
Preparing and managing new listings, including broker loading and maintaining all required documentation.
Ensuring timely and organized collection of documentation from clients and agents.
Monitoring active listings and pending transactions while providing proactive updates to agents.
Managing client care from the date of sale to completion, including liaising with lawyers, scheduling property revisits, and gathering necessary information.
Compiling and distributing monthly sales reports to agents.
Maintaining and organizing electronic filing systems, databases, and CRM tools, ensuring accuracy and efficiency.
Supporting agents with CRM management and ongoing administrative tasks.
Manage and organize transactions, ensure timely payout, track commissions, etc.Â
What We’re Looking For
The ideal candidate is a proactive problem-solver who thrives in a team setting and has a passion for providing exceptional support. To be successful in this role, you should bring:
At least 2 years of real estate office administrative experience.
Confidence in working independently while meeting deadlines and producing quality work.
Proficiency in Microsoft Office, G Suite, and the ability to quickly adapt to new technology.
Exceptional organizational skills and the ability to manage multiple tasks effectively.
Strong communication skills and a knack for anticipating team needs.
Experience with project and process management (an asset but not required).
Why Join Us?
At Every Avenue, we’re committed to fostering an environment where every team member has the opportunity to grow. You’ll be joining a friendly, professional, and supportive team dedicated to making a difference in the lives of our clients and agents.
Work Hours and Location
This is a full-time role based in our Downtown Oakville office, Monday to Friday, 9:00 AM to 5:00 PM.
Ready to Apply?
We’d love to hear from you! Please submit your resume and cover letter to [email protected].
Let’s grow together at Every Avenue Real Estate!
