Overview
Office Administrator Jobs in London Area, United Kingdom at fountify
Title: Office Administrator
Company: fountify
Location: London Area, United Kingdom
Office Administrator
Salary: £26,000 – £32,000 (depending on experience)
Location: Hybrid (remote and onsite in London once or twice a week)
Overview
We’re looking for a proactive and detail-driven Office Administrator to join our client’s team.
You’ll be the operational glue that keeps our studio and internal functions running smoothly – from HR support and finance coordination to day-to-day admin and project support.
This is a varied, people-facing role that touches every corner of the business.
If you’re organised, adaptable, and love creating structure behind the scenes, this could be the perfect fit.
There’s also room to grow – with opportunities to develop towards project management over time.
Key Responsibilities
Office Admin & Operations
Oversee company subscriptions, licensing, and password management
Support ISO certification and update internal security policies
Manage office supplies, studio equipment, and hybrid working logistics
Maintain company documentation (contracts, proposals, SoWs)
Own internal documentation and file organisation
Handle the main company inbox and phone lines
HR & People Support
Plan and coordinate internal events, socials, and culture initiatives
Support internal meetings, team stand-downs, and surveys
Coordinate recruitment logistics and onboarding for new hires
Maintain holiday, absence, and training records
Support performance reviews and personal development planning
Help resolve workplace issues via proper channels
Finance Admin
Monitor team budgets and report on spend
Assist with invoicing and cashflow tracking
Organise receipts and match them to expenses
Project Support
Take meeting minutes and follow up on action items
Help run Project Review Cycles (PRCs) and share outcomes
Keep digital project folders organised and up to date
Support with task boards and ticketing systems
What You’ll Need
Essential Skills
Excellent organisation and time management
Great communication (written and verbal)
High attention to detail and confidentiality
Confident with G Suite, Excel, and digital tools
A positive, proactive mindset
Desirable Experience
Previous experience in admin, HR, or operations
Understanding of ISO compliance
Familiarity with tools like Teamwork, Breathe, or similar
Experience handling basic finance or bookkeeping tasks
Qualifications
2+ years of experience in a similar role
Digital agency experience is a plus, but not required
What We Offer
£26,000 – £32,000 salary (dependent on experience)
Personal development allowance and annual reviews
A creative, collaborative work culture
Monthly socials and wellness events
Perkbox subscription
“Rockstar Awards” – win extra holiday days each month
Keywords: Office Administrator, Office Admin, Project Management, Office Administration
