Overview
Office Administrator Jobs in Auburn Hills, MI at Automation Services
Chicago, IL (Hybrid)
The American Medical Association (AMA) is the nation’s largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America’s physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.
We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.
We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.
We have an opportunity at our corporate offices in Chicago for a Sr. Staff Assistant I on our Human Resources team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.
As a Sr. Staff Assistant I, you will provide administrative and operational support to HR department, with oversight. Respond to AMA employees’ general HR inquiries, direct questions to the right resource. Perform reception duties as needed.
RESPONSIBILITIES:
Administration Support
Initiate and manage agreements through contract approval system (Ironclad)
Provide administrative support to HR team by preparing monthly reports, billing, and routing invoices for payment
Provide leadership support, including expense management and reimbursements, supplies ordering, meeting planning, and monthly financials
As requested, greet visitors, direct inbound calls and provide guests with information about the AMA and direct visitors and monitor access via visitor management system; demonstrate security awareness, following established procedures
Maintain digital and paper employment records, and HR file room
HR Operations Support
Provide operational support to the HR team and services to AMA managers and employees as directed
Initiate and process end of employment documentation, including severance/separation agreements
Monitor employee change forms and create pay change letters
Oversee new hire onboarding tasks in Pathways, including I-9 administration, requisition approval and job code entry.
Coordinate the annual Service Recognition event and assist with the Buddy Program as needed
Confirm outsourced employment verification process
Create and maintain current procedural and process documentation; cross-train HR operations team as requested
Server as back-up to HRIS as needed, process tuition reimbursements, special payments, vacation payout calculations and submit payroll documentation
Coordinate with internal and external stakeholders (including the Office of General Counsel (OGC), Finance, and IT) to ensure that HR operations runs smoothly
Serve as back-up to others on the Operations team as directed
May include other responsibilities as assigned
REQUIREMENTS:
Bachelor’s degree in Human Resources or Business Administration, or equivalent experience required
Minimum 3+ years’ administrative experience required; experience working in HR or an environment supporting multiple clients a plus
Strong priority setting skills, and ability to complete detailed administrative projects on schedule; experience creating and supporting multiple types of legal documents preferred
Excellent verbal and written communication required
Comfortable and at ease with senior leaders and when dealing with ambiguity in a high-stress environment
Must have a customer focus and demonstrated service-oriented approach to work
Experience working independently, actively solving problems and making decisions to solve multifaceted challenges
Demonstrated ability to provide accurate, thorough, and timely results
Proficiency in Microsoft Office Suite required; prior experience with HRIS, ATS, and LMS systems a plus
Demonstrated ability to exercise discretion and work with confidential information, required
This role is a non-exempt position and the hourly range for this position is $24.58 – $31.91. This is the lowest to highest rate we believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be determined by a variety of factors including but not limited to business consideration, geographical location, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association’s benefits offerings, please click here.
The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.
We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.
THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION
The AMA is dedicated to working with and providing reasonable accommodations to individuals with disabilities. If you require reasonable accommodation because of a disability in completing any part of the employment process, please e-mail [email protected] or call (312) 464-4734 to help us understand the nature of your request and provide us your contact information.
Title: Office Administrator
Company: Automation Services
Location: Auburn Hills, MI
