Overview
Office Administrator Jobs in Lancashire, England, United Kingdom at Keystone Design Associates
Title: Office Administrator
Company: Keystone Design Associates
Location: Lancashire, England, United Kingdom
Job Description
Keystone Design is seeking an Office Administrator to join our team in Blackpool on a full-time basis. We are a family-run business with over 35 years of industry experience, and we pride ourselves on our collaborative team of structural engineers, architects, surveyors, and technicians. As part of our team of professionals, you will be essential in ensuring the smooth day-to-day operations of our office. Your responsibilities will include managing correspondence, coordinating administrative tasks, and supporting the overall workplace efficiency. If you’re a highly organised, detail-oriented professional ready to contribute to a dynamic team, we’d love to hear from you.
Key Responsibilities
· Produce and follow up on planning and building control applications.
· Maintain effective communication with clients via phone and email, addressing inquiries promptly and professionally.
· Prepare and distribute documents, reports, and presentations.
· Maintain filing systems – both electronic and paper – ensuring data accuracy and confidentiality.
· Coordinate office supplies and equipment.
· Support team projects as needed.
· Liaise with clients, stakeholders, local authorities, and other third parties.
· Provide administrative support to the Director and other departments in day-to-day operations.
· Ensure GDPR and QA compliance and Quality Assarance Internal Audits
· Maintain and update the client database.
(Inhouse Training will be provided and support where necessary for Planning and Building Control applications and quality assurance audits.)
Desirable Requirements:
· Proven administrative experience in an office environment.
· Confident using Microsoft Office (Word, Excel, Access, and Outlook).
· Strong organisational skills and attention to detail, with the ability to multitask and prioritize effectively.
· Ability to manage multiple tasks efficiently in a fast-paced environment.
· Ability to work independently and as part of a team.
· A positive attitude and willingness to learn.
· Excellent communication and customer service skills, both written and verbal
