Overview
Office Administrator Jobs in Cary, NC at Team Pest USA
ABOUT THE DISTRICT
Jeffco Public Schools (Jeffco) is located in Jefferson County, Colorado. It is the second largest school district in Colorado serving 69,000 students across 155 schools. With 14,000 employees, the district is the largest employer in Jefferson County and has provided educational excellence for more than 70 years.
Jeffco embraces the spirit of the West and the natural beauty of the Rocky Mountain region with the county spanning more than 770 square miles running the length of the western edge of the Denver metropolitan area. The district is diverse in both population and geography, from urban to rural, including the mountain communities in the foothills west of Denver.
Overall, Jeffco has 31% of students that qualify for free and reduced lunch, an indicator of poverty, and 34% minority (25% Hispanic) student population. The district is implementing a new strategic plan, Jeffco Thrives 2025 that is focused on providing a world-class education that prepares all Jeffco students for bright and successful futures as local and global citizens. Come join us!
Jeffco Public Schools is a Single-State Employer. All candidates hired by Jeffco Public Schools must reside within the state of Colorado.
ABOUT THE JOB
This role will provide high-level administrative and legal support to the district?s legal team. A successful candidate will play a critical role in ensuring the smooth operation of legal services by managing legal documents, tracking cases, coordinating schedules, and assisting with policy development and compliance matters. This position will work closely with attorneys, district leadership, and external counsel to facilitate communication, prepare legal materials, and ensure compliance with state and federal regulations. Requires a strong understanding of legal procedures, education law, and public sector governance, along with the ability to handle sensitive information with discretion.
HOURS AND DAYS WORKED
Desired Start Date: April 1, 2025
Executive Legal Assistant
Annual Position
FLSA: Exempt
FTE: 1.00000 , Hours/Day: 8.000 , Days/Year: Year Round
Min-Mid Annual Salary Range: $69,850 – $83,664
Compensation schedules for Jeffco Schools can be found here. Starting salary for non-licensed roles is based on the candidate’s relevant work experience and education. Additional considerations may be given for job-specific certifications and skills. Applicants should submit all relevant and verifiable education, training and work experiences at the time of application. Starting Salary for licensed educators is based on the step and lane schedule found here.
PRE-EMPLOYMENT REQUIREMENT
The successful new hire or rehired candidate will be responsible to complete and incur the fingerprinting and processing fee of $54.50 through an appropriate fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.
RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Oversee administrative support for the Legal Services Team, managing the daily logistics of the Legal Services Department while maintaining confidentiality and professionalism.
Maintain the internal database of legal cases by opening new matters, creating files, and assigning cases to the appropriate department member for investigations, arbitrations, and Charges/Complaints filed through the Equal Employment Opportunity Commission (EEOC), the Office of Civil Rights (OCR), and the Colorado Civil Rights Division (CCRD).
Manage the Colorado Open Records Act program by receiving requests, coordinating with internal subject-matter experts for documents and response language, evaluating whether requested materials are subject to any CORA exception, tracking deadlines and obtaining extensions if needed, coordinating email searches with IT, drafting responses, redacting documents, and maintaining the online tracking tool.
Prepare, revise, and distribute districtwide communications, including policy updates, guides, handouts, and monthly leadership memoranda in collaboration with department members and district staff.
Assist in preparing settlement agreements, grievance resolutions, administrative conciliations, and internal Board policy complaints.
Support preparations for hearings, arbitrations, and external discrimination complaints (EEOC, OCR, CCRD) by conducting research and analysis of background information, preparing case materials, drafting correspondence, tracking deadlines, scheduling interviews, organizing exhibits, and maintaining case files.
Conduct legal research on education law, employment law, and school district policies to support attorneys.
Oversee legal document retention in accordance with state and federal regulations.
Monitor legal deadlines and compliance timelines for labor law, special education, and board policies.
Triage walk-ins and phone calls; provide everyday responses to them or refer them to Department handouts and training materials or the appropriate team member.
Serve as notary public.
Perform other duties as assigned.
EXPERIENCE 5 years of experience in office management, including in at least one or more of the following areas: human relations, compliance, labor relations, legal or related field.
EDUCATION & TRAINING Bachelor’s degree preferred. Minimum qualification is an associate’s degree plus relevant experience or specialized advanced courses in business and/or Human Resources plus courses in human relations, labor relations, or paralegal training, equivalent to two years of college.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Colorado Driver’s License. Notary Public, State of Colorado.
KNOWLEDGE, SKILLS AND ABILITIES In-depth knowledge of legal terminology, procedures, and document management. Understanding of legal research methods and resources. Familiarity with education law and Colorado Open Records Act (CORA) and Family Educational Rights and Privacy Act (FERPA) compliance. Knowledge of records retention policies and confidentiality requirements, including attorney-client privilege. Advanced knowledge of Microsoft Office Suite, legal software, and document management systems. Proficiency in legal document formatting, proofreading, and citation guidelines. Strong legal document drafting, editing, and proofing skills for contracts, policies, and memoranda. Skilled in calendar management for legal counsel, coordinating depositions, hearings, and board meetings. Strong ability to handle confidential and sensitive information with discretion. Effective communication skills to interact with board members, administrators, legal counsel, and external agencies. Ability to work independently and prioritize tasks in a fast-paced environment. Ability to anticipate legal team needs and proactively manage workflow.
SPAN OF CONTROL Provide high-level administrative and legal support to executive leadership and legal counsel. Does not have direct supervisory responsibilities but may oversee clerical or administrative support staff, or consultants and vendors, as needed. Exercises significant discretion in handling confidential legal matters, managing workflows, and coordinating legal documentation, ensuring compliance with organizational policies and legal requirements.
The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS Ability to focus on objects at varying distances and distinguish between colors (with corrective lenses). Perform tasks that require manual dexterity, including operation of computers & small office equipment. Basic mobility and the ability to navigate the office environment safely. Ability to speak clearly, listen attentively (with assistance devices), and convey information accurately.
MENTAL FUNCTIONS Ability to analyze complex situations, identify potential risks, and devise effective solutions. Ability to remain flexible in dynamic environments, adjusting plans and strategies as necessary to accommodate changing requirements or circumstances. Ability to effectively communicate and collaborate with other teams. Ability to manage time and priorities to meet deadlines.
WORK ENVIRONMENT Work is performed in a semi-secured office building with a typical office environment and risk factors.
SALARY
Jeffco Salary Schedules
BENEFITS
Jeffco Benefits
EQUAL EMPLOYMENT OPPORTUNITY
The Jefferson County School District does not discriminate on the basis of disability, race, color, creed, religion, national origin, age, sexual orientation, marital status, political affiliation, pregnancy, or gender.
Title: Office Administrator
Company: Team Pest USA
Location: Cary, NC
