Overview
Office Administrator Jobs in Detroit, MI at Gensler
Administrative Assistant
Sustainability Initiatives
Georgia State University
Working with partners across campus and beyond, Sustainability Initiatives serves as a hub to create and communicate innovative solutions to our most pressing global challenges. We act as the catalyst for creating a culture of sustainability at Georgia State through enhancing living-learning laboratory opportunities on campus, exploring techniques to lower our resource use and costs, and empowering our students to become global leaders in sustainability.
The Department of Sustainability Initiatives at Georgia State University is seeking to hire an Administrative Assistant.
WHAT MAKES GSU A GREAT PLACE?
Flexible work environment.
Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
The Administrative Assistant provides excellent customer service as the first point of contact for all visitors. In addition to “other duties as assigned”, this position may be required to be cross trained for another position and/or responsibility in order to provide both back-up for a department as well as to supplement resources needed during certain times of the year.
DUTIES AND RESPONSIBILITIES INCLUDE:
Answers the telephone and provides general information to the public.
Enters and coordinates payment of invoices and processing quotes for areas of responsibility in both PantherMart and Foundation accounts.
Completes statement reconciliation and ensures accurate and timely payments and communication with vendors. Maintains thorough vendor files.
Processes journal transfers as needed.
Inventories uniforms, supplies, and equipment; schedules maintenance and repair work as needed for the office, recycling center, and recycling vehicles.
Member of Earth Week Committee to include enhanced administrative duties which vary from year to year.
Attends and/or participates in GSU and related sustainability events, such as recycling drives, annual partner awareness events, etc.
Responsible for the creation and distribution of the monthly e-newsletter.
Maintains social media pages and posts updates as assigned.
Drafts reports and correspondence; processes office forms.
Schedules and coordinates meetings as needed; reserves meeting and event rooms.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications:
Minimum Requirements:
Bachelor’s degree; or high school diploma or GED and four years administrative experience; or a combination of education and related experience.
Preferred Requirements:
Advanced MS Office experience.
Ability to lift 35 pounds.
Flexible schedule to include nights and weekends.
Physical Requirements: Extended standing, walking, ability to bend, stoop, reach and climb ladders.
Ability to work in all temperature conditions.
College/Business Unit: Facilities Management Services
Department: Sustainability Initiatives
Location: Atlanta Campus
Shift: Varies
Salary : $31,200 – $38,885
Pay Grade: 9
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 03/19/25, 2:16:38 PM
Closing Date: 04/02/25, 10:59:00 PM
Special Instructions:
To be fully considered for this position, all candidates at the time of submission must provide the following documents:
A complete and accurate GSU application
Resume
Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.
Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students’ and employees’ safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Title: Office Administrator
Company: Gensler
Location: Detroit, MI
