Overview
Office Administrator Jobs in Cardiff, Wales, UK at RBU Sales UK Ltd t/a iRecruit UK
Office Administrator
Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure to
apply today
.
Working Hours:
Temporary role with hours of 8:30 – 5:00 Monday – Friday
Location:
Pontprennau initally and then the Office is then moving to Langstone in Newport (ideally the candidate is from Newport but willing to drive to Cardiff)
Pay Rate: £12 – £15ph
Responsibilities
CTM travel and hotel organisor (Jaime temporarily – training received)
Compilation of office man hours / defects / apprentices
GRN sign off on Coins for BW9990 and BEN
901
Boardroom and Meeting room calendar maintenance
Office supplies
EPI reporting associated with the office
CDR scanning and uploading
Docusign
PPE ordering for new staff
HR onboarding – Right to Work checks
IT ordering for new starters
Lyreco – office stationary supplies (Sophie Lacey) Karen Wooton
Clarity copiers manual monthly printing
Monthly time recording SAP (Check Nikita Swatton)
Office PAT testing (August 2025 internally with FM)
inclusive
of Office emergency light testing
Fire extinguishers (fire warden?)
Carry out reception duties, as the first point of contact for staff and visitors to the site office, meeting and greeting visitors and
Providing an efficient contact route into the management teams
Managing incoming phone calls using a switchboard system
Dealing with incoming and outgoing post, ensuring correspondence received is logged appropriately and distributed accordingly
Support the team in the preparation of correspondence and reports
Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and
Distribution of all relevant papers in advance
Minute taking at meetings, transcribe and accurately present them back to the meeting chair
Sort, maintain, copy and distribute correspondence as directed
Ensure relevant paperwork is filed appropriately and maintained in an organised manner
Scan and upload documents onto the electronic
document management
system, 4
Projects
Ensure that office facilities and consumables are maintained in an organised manner
Support the management team in the preparation of correspondence and reports
Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and distribution of all relevant papers in advance.
Sort, maintain, copy and distribute correspondence as directed
Ensure relevant paperwork is filed appropriately and maintained in an organised manner
Have a high-level
appreciation
of the
document management
system (4 Projects) and be able to scan, upload and retrieve
Recording and allocation of apprentice hours
Recording of office man hours
Raising requisitions on Coins
Off hire procedure for staff
Title: Office Administrator
Company: RBU Sales UK Ltd t/a iRecruit UK
Location: Cardiff, Wales, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant)
