Overview
Office Administrator Jobs in Towners, New York, USA at Smith Arnold Partners
Location: Towners
We are looking for a professional to join a dynamic and expanding organization with a rich celebrated history and a promising future. The firm’s commitment to excellence and innovation has been the driving force behind their growth.
Title: Office Administrator
Location: West Harrison, NY (Hybrid)
Potential Compensation: $55,000 to $70,000
As an Office Administrator, you will play a crucial role in providing exceptional administrative and asset management services. You will be responsible for maintaining a productive and efficient office environment, ensuring smooth operations, and supporting our team in various capacities.
About our client:
Growth Opportunities:
Be part of a growing company with opportunities for career advancement.
Supportive Environment:
Work in a collaborative and supportive team environment.
Impact:
Make a meaningful impact by ensuring smooth operations and excellent tenant relations.
Responsibilities:
Sorting and sending mail, filing, and maintaining records
Keeping track of office supplies, ordering new materials and IT hardware, and stocking supply stations
Greeting visitors and applicants, answering phones, and directing calls
Handling email, faxes, and messages, and preparing letters, memos, forms, and reports
Coordinating meeting-room calendars and scheduling appointments
Keeping the office clean, stocked, and organized, especially the kitchen, conference rooms, and storage closets
Providing ad hoc support to staff members and portfolio managers, including organizing team events, circulating financial/legal statements, and reports
Planning tasks and ensuring they are allocated and fulfilled appropriately
Monitors renewal dates for service contracts; assists the asset managers in the preparation of service contracts and verifies insurance is in place.
For repair and maintenance work, prepares contract/Purchase Order and follows up to be sure it is signed by both the vendor and company.
Monthly, identifies all past due payments, contacts and documents the results for upper management
Requirements:
Bachelor’s degree in Business or related field
3+ years of experience in a similar role
Experience with Excel and real estate PM software
Experience with coding invoices/payables
Exceptional attention to detail to ensure accuracy in all tasks
A positive attitude and high energy level to keep up with a fast-paced environment.
Excellent and thoughtful verbal and written communication skills
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Human Resources and Administrative
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Title: Office Administrator
Company: Smith Arnold Partners
Location: Towners, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
