Overview
Office Administrator Jobs in Eden Prairie, MN at Broadband America Corp
Provides administrative support to the College of Science Dean’s Office Leadership team and associated teams. Coordinates and manages key academic processes and college events as part of the Dean’s Office administrative team. Performs other duties as assigned.
JOB DUTIES:
40% – Essential – Administrative: Provide administrative support for the Associate Deans (AD), including calendaring, meeting management, signatures, office management support (e.g., phone, mail, filing, and inquiries), and recruiting activities as needed (e.g., candidate itineraries, schedules, follow ups, etc.). Monitor AD emails for GS2s and deadlines. Provide project support/file organization to ADs for renovation requests, facilities projects, and University-level Award selection/reviews, & regional ADRs. Assist with travel, procurement, and reimbursement activities as needed for the ADs, working closely with the AP&R accountant. Provide admin support as needed for special initiatives/projects.
20% – Essential – College Committees: Provides support for the College Elections Committee, College Discovery Committee, and Graduate Student Faculty Committee (e.g., meeting scheduling, preparing and distributing agendas, minutes, reports, votes, and correspondence).
15% – Essential – Faculty Activity Reporting: Serve at Science point of contact for Faculty Success, assist faculty, chairs, and Science leadership with Faculty Success as needed; work with admin support team to ensure master faculty list is accurate.
15% – Essential – Office Management: Serves as point of contact for checking out shared items, (e.g. regalia, easels, etc). Maintains key log, distribute keys and orders keys as needed. Manages office copier to include ordering supplies, making service calls, assisting users. Monitors and orders general office supplies. Ensures daily maintenance and upkeep of front office, copier/supply room, and meeting rooms. Maintains hospitality area. Sorts and distributes mail and packages. Manages reservations for meeting rooms, golf cart, and Science reserved parking spaces. Issues guest parking passes, maintains usage log and orders new passes as needed.
10% – Essential – Event Planning and Coordination: Serves on the Dean’s Office Event Planning Team. Coordinates and manages events as assigned; collaborates and assists in with planning and set-up of events. Responsible for coordinating New Grad Student Orientation & regularly scheduled Grad Student Drop Ins.
MINIMUM REQUIREMENTS:
Education – High School or Equivalent
Experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.
PREFERRED REQUIREMENTS:
Education – 1st Bachelor’s Degree – Administrative management, business administration
Work Exp 5+ years
RESPONSIBILITIES
JOB KNOWLEDGE
Firm Job Knowledge – Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
Acts as Lead – Acts as a Lead by guiding the work of others who perform essentially the same work.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities – No fiscal responsibility for the department’s budget.
PHYSICAL REQUIREMENTS:
Sit (stationary position) for prolonged period
Walk or move about
Communicate, converse, give direction, express oneself
WORKING CONDITIONS:
No Work Conditions
WORK SCHEDULE:
Standard Hrs: 37.5
COMPENSATION INFORMATION
Expected Salary Range: $37,860 – $51,000
Salary is dependent upon several factors including, but not limited to, a candidate’s previous experience, knowledge, skills and performance in accordance with Clemson’s compensation guidelines.
ESSENTIAL PERSONNEL LEVEL
Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
March 21, 2024
MILITARY AND VETERAN:
MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job’s minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email [email protected] upon submission of your application.
CLOSING STATEMENT:
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
Title: Office Administrator
Company: Broadband America Corp
Location: Eden Prairie, MN
