Overview
Office Administrator Jobs in Easton, PA at Cornerstone Counseling Ministries
PositionDescription / JobAnnouncement
Administrative Assistant Position
VIGILANT HOSE COMPANY (VHC)
-Volunteer Fire, Rescue, Emergency Medical Services Department-
Emmitsburg / Frederick County, Maryland
GENERAL OVERVIEW
The Vigilant Hose Company (VHC) of Emmitsburg / Frederick County, Maryland (a community-based volunteer Fire, Rescue, EMS Company) is seeking an Administrative Assistant to perform routine to difficult administrative and work functions that require interpretation, judgment and determining appropriate processes to be used. Due to ever-increasing informational requirements of local, state and federal government agencies and related mandated documentation, the VHC membership has determined that this critical administrative support is necessary.
The person selected will handle a variety of administrative and technical documentation departmental assignments. He/she will assemble required documents and information for senior organizational leadership consideration and use. He/she will develop applications for data collection and report generation using spreadsheet and database management software packages.
This is a full-time position.
High school diploma or general education degree (GED); three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but not limited to:
· Participate in a wide variety of department projects by researching or providing relevant information.
· Handle a variety of routine administrative or technical departmental assignments.
· Develop applications for data collection and report generation using spreadsheet and database management software packages, to include apparatus and facility maintenance records.
· Review existing agency documents and recommend improved policies, practices and procedures.
· Collect and compile information and prepares statistical reports.
· Provide information to the public or directs requests to appropriate agency or public/private sector entity.
· Compose and type letters and memoranda in conformance with policies independently from brief instructions.
· Assist members with scheduling physicals, training registration, programing station messenger and alerting software, program key cards.
· Answer phones and forward messages to appropriate personnel.
· Establish and maintain filing systems and office procedures; keep confidential files.
· Attend evening meetings as required (approximately 1-3 per month)
· Other duties as assigned
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to speak effectively before groups of customers, governmental representatives and members of the organization.
REASONING ABILITY
Ability to carry out instructions furnished in written, oral, or diagram form.
PHYSICAL DEMANDS
The ability to lift up to ten pounds. The ability to sit for extended periods. Frequently use hands for typing and manipulating documents. Occasionally stand and walk to retrieve documents and supplies. Possess a Class “D” Driver’s License
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. At times, the work environment may occasionally become loud.
Given that this is a new position, and no one has ever been salaried in the VHC’s 140+ year history, this job description provides the general character and scope of duties and responsibilities but does not necessarily describe every expected task likely to evolve over time. Flexibility on the part of the person selected must be anticipated.
DUTY STATION
Vigilant Hose Company
25 West Main Street
Emmitsburg, MD 21727
MAILING ADDRESS
P.O. Box 171
Emmitsburg, MD 21727
Phone: 301-447-2728
Website: www.vhc6.com
QUESTIONS
Questions may be directed to:
President Tim Clarke
HOW TO APPLY
Submit a Resume to
DEPARTMENTAL INSIGHTS
The VHC is a Maryland-based IRS 501c3 nonprofit organization comprised of a large voluntary
membership supplemented by salaried Frederick County emergency services and support
personnel. As an independent corporation, the VHC is an Equal Employment Opportunity
Employer.
The Vigilant Hose Company (volunteer fire, rescue and ambulance department) serves an area of
some 100 square miles in a five-county / two-state region and is headquartered in northern
Frederick County, Maryland, approximately one mile south of the Mason-Dixon Line. The
Vigilant Hose Company (VHC) was officially established in 1884.
Staffed by some 100 active volunteers, the men and women of the VHC along with our career
service colleagues provide 24-hour first-due emergency response to over 6,500 area residents in
just over 1,800 living units. When also counting the several thousand additional students and
visitors to the area yearly, nearly 10,000 persons are served by the VHC.
Additionally, the VHC regularly provides automatic mutual aid responses to thousands more in
surrounding communities. The department operates from 2 physical facilities, 25 West main
Street (operations) and 17701 Creamery Road (fundraising / activities building).
The VHC is one of 27 community-based volunteer fire, rescue, and emergency medical services
organizations serving Frederick County and an integral partner organization of the Frederick
County Division of Fire and Rescue Services. Community requests for assistance for both
emergency and non-emergency responses exceed 1,500 annually, many requiring multiple unit
responses. VHC is indeed privileged to enjoy outstanding support from local citizens and area
businesses alike.
Department members are continually mindful of the importance of maintaining excellent
working relationships with all those we serve as well as our neighboring departments plus local,
county, and state governmental entities with missions supportive of community preparedness and
the local fire and emergency services. The VHC also provides an array of non-emergency, life
safety initiatives including public fire and injury prevention services.
To elevate the performance of the organization, VHC members are committed to respecting,
celebrating, and embracing the collective mixture of differences and similarities between our
personnel as a rich tapestry. We are a combination volunteer and career emergency services
organization. Our behaviors demonstrate open communication, and we seek opportunities to
learn, recognizing and rewarding actions that promote acceptance while suspending judgment.
By doing this, we foster an inclusive, open work environment that delivers excellent service and
helps create a more vibrant and inviting community.
VHC MISSION
To Protect. To Prevent. To Respond. To Educate. To Provide. To Care. With pride and
enthusiasm, we are a team of professionals dedicated to creating a safe environment for the
residents, guests, and visitors of our community.
VHC VISION
-We Pursue Excellence In All We Do. We continuously strive to improve our services, our
human and community relations, the safety of our operations and our fiscal awareness.
-Citizens Are Our Focus. We anticipate, understand and meet our citizens’ needs and
expectations.
-Dedicated Members Are Our Most Important Asset. We give our best and strive to create an
environment that provides each of us the opportunity to reach our potential.
-We Are Good Stewards. Through innovation, conservation, and cooperation we use our fiscal
and human resources wisely.
-We Are Involved and Responsible. We maintain our tradition of citizenship and service through
actions that demonstrate our care for all those we come in contact with.
-Teamwork Is Our Way of Life. We achieve mutual goals, through interaction with our citizens,
businesses, co-workers and governmental agencies.
-Integrity Is Never Compromised. Our actions and decisions reflect the highest ethical and
professional standards.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
Paid time off
Schedule:
8 hour shift
Work Location: In person
Title: Office Administrator
Company: Cornerstone Counseling Ministries
Location: Easton, PA
