Overview
Office Administrator Jobs in Metuchen, NJ at Trinity Rehab
Description
**** Applicants seeking short-term or part-time work with the University of Hawai?i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title:( Casual Hire) Administrative & Fiscal Support Specialist – Liberal Arts & Sciences Dean’s Office
Position Number: **** Casual Hire
Hiring Unit: Hawaii Community College
Location: Hilo
Date Post: June 19, 2025
Closing Date: July 2, 2025
Salary: $25.72/hour
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary
Duties and Responsibilities:
1. Serves as a point of contact for the Liberal Arts & Sciences (LAS) Dean’s office.
2. Processes disbursements, reimbursements, and travel requests.
3. Manages special projects and initiatives.
4. Tracks and creates reports for scheduling, enrollment, retention, persistence, certificates, and degrees.
5. Works with webmaster to request updates for LAS programs and directory.
6. Coordinates management of course scheduling, academic workload equivalencies, department chair calendars, and assessment schedules.
7. Assists with organizing and convening advisory committee meetings and electronic record keeping of advisory committee minutes.
8. Monitors faculty and staff recruitment (advertising, committee progress, documentation).
9. Creates and maintains forms in Kuali Build as needed to promote program effectiveness and efficiency.
10. Pulls grant data for analysis and reporting.
11. Assists with internal and external communications.
12. Coordinates events relevant to the LAS dean’s office and departments.
13. Coordinates meetings.
14. Maintains listserv members.
15. Organizes, plans, coordinates, and implements tasks that may require original thought and foresight.
16. Creates and manages requisitions and purchase orders.
17. Prepares requisitions and requests for quotations in accordance with applicable laws, policies, procedures, rules, and regulations.
18. Purchases supplies and equipment.
19. Reconciles purchasing card reports in SAP Concur System.
20. Assists with the management of internal accounting and fiscal records for general funds, special funds, external funds, and University of Hawai’i Foundation funds.
21. Contributes innovative analyses, concepts, designs, and techniques to administrative processes.
22. Applies new and improved techniques and strategies to tasks as approved by the Dean.
23. Applies or adapts {with approval} standard policies, principles, regulations, and currently accepted methods and practices.
24. Other duties as assigned.
Minimum Qualifications:
1. Possession of a bachelor’s degree and (1) year of progressively responsible professional experience with responsibilities for office or project management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities required.
2. Demonstrated ability to recognize and resolve the full range of problems that may commonly arise in administrative support areas.
3. Demonstrated ability to understand oral instructions and written documentation, write reports and procedures, communicate effectively and appropriately in a variety of situations.
4. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
5. Demonstrated ability to effectively manage and organize electronic files, and use advanced features in word processing, spreadsheets, and presentation software.
6. Demonstrated ability to plan, organize, direct. and improve the administrative aspects of an active office.
7. Ability to manage multiple tasks from onset to completion.
8. Evidence of being highly organized; able to work under pressure with frequent interruptions; and flexible with competing priorities.
Desirable Qualifications:
1. Experience working at a community college or university.
2. Experience using advanced features of Microsoft Office Excel, Word, and PowerPoint and Google Workspace applications.
3. Functional knowledge of University of Hawai’i processes and systems (i.e.: Banner, STAR, Kuali Financial System {KFS), and eTravel, SAP Concur).
4. Understanding of FERPA requirements and appropriate handling of personally identifiable information.
5. Ability to manage budgets from multiple sources of funding (e.g.: general funds, grants, University of Hawai’i Foundation).
Application Submission: .
1. A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant.
2. Statement outlining how you meet minimum (and desirable, if applicable) qualification.
3. Names and contact information of three (3) references familiar with your job performance.
4. Resume.
Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.
Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries: 808-934-2525
EEO, Clery Act, ADA
The University of Hawai’i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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Title: Office Administrator
Company: Trinity Rehab
Location: Metuchen, NJ
