Overview
Office Administrator Jobs in Foster City, CA at Peninsula Sinai Congregation
Details
Open Date 03/10/2025
Requisition Number PRN41389B
Job Title Coordinator, Administrative Program
Working Title Coordinator, Administrative Program
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-Th 9-6, F 8-4:30. Some weekends and nights as needed.
VP Area Academic Affairs
Department 02235 – Undergrad Studies Advocacy Prg
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $50,000
Close Date 06/10/2025
Priority Review Date (Note – Posting may close at any time) 03/23/2025
Job Summary
The Herriman Coordinator provides oversight, direction, and logistical support for the UofU Herriman Hub & Front Desk. The Herriman Coordinator will oversee Front Desk operations including the selection, training, and supervision of front desk interns, desk coverage and intern scheduling, bookstore deliveries, and supplies. In addition, this position assists students with all aspects of support, provides referrals to both UofU and SLCC staff as appropriate, and coordinates logistics for UofU events at Herriman, including marketing efforts on campus. This position reports to the Herriman Director and works under general supervision to ensure quality operations at the Herriman Campus. The Coordinator interfaces professionally with faculty and academic departments, external stakeholders and students, and with other college personnel in divisions including Student Affairs, Facilities, UofU Bookstore, Public Safety, and Information Technology.
TheHerriman Campusis an innovative partnership between the University of Utah and Salt Lake Community College and is designed to improve ease of transfer access between the two institutions by allowing students to complete an associate’s degree and transfer to the University to complete a bachelor’s degree, all in one location (a “2+2 campus”). To that end, the Herriman Coordinator can expect to work closely and collaboratively with individuals from both institutions to support student aspirations and inquiries.
Responsibilities
FRONT DESK & SITE MANAGEMENT : Serve as the front face of the UofU Front Desk at Herriman, overseeing all day-to-day operations in a customer service environment and ensuring coverage. Resolve complaints, solve problems, and deal with policy issues. Inventory and identify Hub and Front Desk supply needs and recommend purchases as needed. Manage records, track data, trouble-shoot issues, verify and produce official documents, and provide marketing and outreach efforts as needed to support enrollment and transfer success at Herriman. Provide site support, including but not limited to: site planning & scheduling; site safety and security, keeping break room and shared spaces clean & stocked; general site support to both faculty and staff.
SUPERVISION : Hire, train, evaluate performance, and ensure staffing coverage of student interns at the Front Desk. Provide intern development, recognition, direction and training through bi-monthly desk staff meetings, semester trainings and any other meetings as seen fit.
STUDENT SUPPORT : Provide relevant information about campus services and programs and assist or make referrals to a wide-ranging population of current and prospective students (including SLCC students). Collaborate with UofU and SLCC staff and faculty to provide accurate information, connect students with appropriate resources, and resolve student issues with a strong emphasis on exceptional service and student success.
FACULTY & STAFF SUPPORT : Provide quality service to onsite faculty & staff to ensure smooth daily operations in the following areas, including but not limited to: classroom access & security; material prep; classroom schedules; final exams; classroom technology; answering questions; resolving issues; and providing excellent customer service. Provide site support, including but not limited to: site planning & scheduling; site safety and security, general site support to both faculty and staff.
EVENT PLANNING & SUPPORT : Oversee planning, coordination, and implementation of events at Herriman, including working with SLCC Faculty & Event Support Specialist for event set-up and tear down and being available during events to ensure a smooth operation and answer questions as needed.
MARKETING : Create and disseminate various forms of marketing materials as needed and in alignment with campus posting policies, including outdoor banners, posters, TV screen images, and flyers. Supervise efforts and provide feedback on marketing materials created by student interns.
OTHER DUTIES AS ASSIGNED
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Familiarity with the University of Utah, Salt Lake Community College, or higher education preferred
Bilingual—Spanish preferred, but not required.
Experience with marketing and/or data tracking and assessment is a plus
Type Benefited Staff
Special Instructions Summary
This position will be based at the Juniper Building at the Herriman Campus (14551 South Sentinel Ridge Blvd, Herriman, UT 84096), and occasional work at the University of Utah (main campus).
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Title: Office Administrator
Company: Peninsula Sinai Congregation
Location: Foster City, CA
