Overview
Office Administrator Jobs in Melbourne, FL at William A. Jackson & Company, CPAs
Posting Number
req22941
Department
History
Department Website Link
https://sbs.arizona.edu
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
At the College of Social and Behavioral Sciences we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors The College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including a top 5 anthropology, geography, political philosophy, and creative nonfiction programs to choose from, our students can explore a range of subjects from ancient philosophy to artificial intelligence.
As part of our continued commitment to excellence, the College of Social and Behavioral Sciences is seeking a Administrative Associate to join our team and contribute to the advancement of our strategic goals.
This university staff position provides administrative support to the Department of History within the College of Social and Behavioral Sciences. This includes undergraduate and graduate student program coordination, faculty affairs, and all other administrative support functions including making purchases, scheduling events, and managing the space.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
Administrative Support
Serve as point of contact and respond to non-routine inquiries from faculty, staff, students, alumni, public, and external stakeholders utilizing knowledge of department and university policies and procedures.
Provide administrative support to the departments and department committees, inclusive of special projects
Coordinate the planning and logistics for department events.
Support the day-to-day administrative functions of the units (i.e. department communication, coordinating lecturers, ordering supplies and textbooks, taking meeting notes, completing mailings).
Coordinate travel for faculty, visiting lecturers, and recruitment candidates.
Assist Program Coordinator with Summer/Winter out of semester teaching as needed
Maintain unit listservs, phone contacts, directories, shared drives, mailboxes, office supplies and equipment, student position postings, etc.
Communicate with department, College, and University offices on related department matters.
Faculty Affairs
Compile and review Promotion and Tenure and Third Year Review Dossier Packets for the departments
Assist with annual performance reviews process for faculty and serve as Faculty Portfolio coordinator
Organize travel and itinerary for visiting faculty candidates and research scholars
Coordinate sabbatical, leaves, and reporting for academic program reviews and accreditation processes
Process & manage Designated Campus Colleagues (DCCs), visiting scholars, international scholar & visa issues
Coordinate faculty awards, orientations, and recruitment
Work with faculty committees and coordinators to help manage GTA semester evaluations
Marketing Support
Produce and update unit websites, newsletters, promotional materials and assist with social media.
Building/Unit Space Management
Coordinate day-to-day matters, moves/renovations, and plan future space needs.
Coordinate building/room access and provide security response for unit space(s).
Maintain general office spaces, shared office machinery, equipment inventory, safety protocols, incident reports, etc.
Cat Card Access (authorization, management, lost key forms).
Knowledge, Skills and Abilities (KSA’s):
Exceptional interpersonal skills.
Effective oral and written communication skills.
Demonstrated ability to collaboratively work well with a team and under supervision.
Ability to learn and implement new technologies.
Proficient w/ Adobe, Microsoft Office Suite, and other applications related to the position.
Self-motivated and creative problem solver.
Ability to multi-task, prioritize, and manage time effectively.
Minimum Qualifications
High school diploma or high school diploma equivalency is required.
Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
Experience working in higher education.
Experience with UA Analytics and other relevant software systems used at the University.
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes – Full Benefits
Rate of Pay
$20.33-$25.41
Compensation Type
hourly rate
Grade
5
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
Expected End Date
Contact Information for Candidates
Katherine Morrissey
Department Head, History
[email protected]
Open Date
6/20/2025
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
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Title: Office Administrator
Company: William A. Jackson & Company, CPAs
Location: Melbourne, FL
