Overview
Office Administrator Jobs in San Marcos, CA at Fenceworks LLC
JOB SUMMARY:
Provide Group & Project Manager and their direct reports with administrative support. Responsibilities will include data entry, filing, document control, and other various tasks assigned by the group. The position requires organization, a motivated attitude and independent work ethic. Experience specific to the construction industry a plus.
ESSENTIAL FUNCTIONS:
Responsible for performing duties independently with organization and prioritizing skills.
Responsible for effectively communicating information and decision making regarding assigned tasks.
Responsible for creating and performing document control processes, including spreadsheets with the ability to follow-through in a fast-paced environment.
Responsible for preparing and pricing work order invoices.
Responsible for tracking and filing all paperwork in an organized and timely routine according to company established standards.
Responsible for completing any other duties and tasks as assigned by management.
Represent and protect the interest of Liberty.
POSITION REQUIREMENTS:
Excellent decision-making skills, problem solving skills and ability to communicate logical approach to management in a fast-paced office/field setting.
Ability to effectively communicate project directives to office and field in the absence of management.
Ability to process data entry into designated database in a correct and timely manner.
Ability to support Group / Project Management and direct reports while setting priorities and handling multiple tasks.
Must be meticulously detail orientated with ability to communicate effectively with internal and external customers.
Ability to perform daily tasks including: copying, filing, scanning, mailings, and creating forms/spreadsheets.
Performs quality control proofreading and editing while taking initiative to research, develop and enhance processes.
Ability to follow through with tasks ensuring a satisfactory and timely completion by taking pride and ownership of work.
Proficient in Word, Excel, Outlook, database functions and ability to research and maneuver on the web.
Abide by corporate and division policies and procedures.
EDUCATION/EXPERIENCE:
High School Diploma or equivalent
Professional/technical training in the construction industry with 1-2 years’ experience as a Project Assistance, preferably in the electrical field.
BENEFIT HIGHLIGHTS
Medical, dental & vision coverage, stock options, 401K with 4% matching funds and profit sharing, 8 paid holidays, personal leave, & educational assistance after probationary period.
Liberty Electric is an equal opportunity employer. We are a drug and alcohol-free workplace. All new hires and employees are subject to drug testing in accordance with company policy.
Equal Opportunity Employer, including disabled and veterans.
Title: Office Administrator
Company: Fenceworks LLC
Location: San Marcos, CA
