Overview
Office Administrator Jobs in Amsterdam Area at Brookwood Recruitment Ltd
Title: Office Administrator
Company: Brookwood Recruitment Ltd
Location: Amsterdam Area
Office Support Coordinator
€15 – €20 Euro per hour
Amsterdam – On-site – Possibility to WFH on Friday’s
Around 12 Months
32 hours per week
Responsibilities:
Leadership Team (LT) Calendar Support: schedule requested meetings, help LT members prioritize/organize time based on business needs, in collaboration with the Leader/s and the CEO’s Office
Manage end-to-end travel, logistics and visas, including booking travel, coordinating itineraries, completing expense claims, and other general assistance
Complete core administrative duties e.g. arranging signatures, expenses, official documents, handling correspondence
Contribute to operational improvements of the team and processes.
Serve as the on-site single point of contact regarding all reception and office matters, this includes but is not limited to:
*Visitor registration and management
*Maintaining a clean and organized office aligned with the team’s goals and needs *Regular inspection for health & safety issues, quality of handyman works, supplies, and general housekeeping standards.
*Following up on office/facilities queries
*Manage contractors to ensure effective running of the office;
*Build a positive rapport with colleagues to be able to take ownership in creating a can-do business atmosphere that our colleagues want to be part of;
*Ensure emergency response procedures are kept up to date and frequently tested;
*Manage day-to-day requests from the Amsterdam team;
*Distribute and manage incoming and outgoing mail for business and employee’s private capacity, including arranging courier requests.
Skills:
This is a full-time position with mandatory office presence from Monday to Thursday. Working from home on Fridays is possible, depending on events and other factors.
1-2 years previous relevant experience e.g. administration, operations, business support, executive assistant
People oriented; able to build and maintain relationships across all levels, and from diverse backgrounds.
Results-driven with an independent and proactive attitude, rolling up sleeves to get things done
Highly organised with excellent planning skills
Strong attention to detail
Excellent communication skills; fluent in English, verbal and written
Comfortable with ambiguity and able to prioritise and make decisions without having all the information
Ability to handle confidential matters with discretion
Experience with G suite, including Google Calendar, Google Sheets/Slides (or similar)
