Overview
Office Administrator Jobs in O Fallon, MO at Emery Sapp & Sons
Position Summary
A prestigious law firm is seeking an Administrative Coordinator to provide key support across regional offices and firmwide initiatives. This hybrid role involves collaborating with multiple departments including operations, finance, HR, and facilities, ensuring administrative efficiency and cross-departmental coordination.
Key Responsibilities
Provide support to operations, facilities, finance, talent management, and practice innovation teams
Maintain administrative files, reports, spreadsheets, and databases
Assist with creating presentations and managing communications for senior leadership
Coordinate office events and manage office-specific programs
Track processes for secretarial reassignments, relocations, and other office logistics
Monitor department budgets and generate financial reports
Support internal and external communications for senior management
Handle additional administrative tasks as assigned
Required Proficiencies
MS Word, Excel, Outlook, PowerPoint (advanced level)
Conference tools and web-based presentation systems
Excellent grammar, spelling, and document formatting
Familiarity with PeopleSoft, SuccessFactors, Workday (preferred)
Document management systems like WorkSite (preferred)
Qualifications
Associate’s or Bachelor’s degree preferred
Minimum 3 years of administrative experience, ideally in a professional services or legal environment
Must be available to work overtime as needed
Job Type: Full-time
Pay: $58,000.00 – $72,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Application Question(s):
What is your active email address? Required
Will you require visa sponsorship now or in the future?
What is your salary requirement? Please add numbers and do not skip. Required
Do you have experience working in a professional services or legal environment? How many years?
Are you proficient in Microsoft Word, Excel, Outlook, and PowerPoint? How many working experience do you have?
Are you familiar with talent systems like PeopleSoft, SuccessFactors, or Workday? How many working experience do you have?
Do you have experience using document management platforms like WorkSite? How many years?
Are you currently located in or willing to commute to Orange County, CA for a hybrid role?
Anything we should know about you or your qualifications? Please make sure you answer all application questions to be considered for the position. Thank you.
Education:
Bachelor’s (Preferred)
Experience:
Administrative: 3 years (Preferred)
Work Location: Hybrid remote in Orange, CA 92865
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Title: Office Administrator
Company: Emery Sapp & Sons
Location: O Fallon, MO
