Overview
Office Administrator Jobs in Leetsdale, PA at Bridgestone Hosepower Llc
About Us
Q1 Healthcare Forums, a division of Q1 Productions, delivers premier executive-level events for leaders across the healthcare and life sciences industries. Our programs foster high-impact discussions, peer networking, and strategic insight sharing.
We are seeking a detail-oriented Event Coordinator / Administrative Assistant to support the Director of Forum Operations in planning and executing executive forums, dinners, and networking events. The role includes managing attendees and speakers, coordinating vendors, overseeing logistics, and providing pre-event and on-site support. Ideal candidates are organized, proactive, and strong communicators. We welcome applications from both entry-level and experienced professionals eager to grow in a dynamic, fast-paced environment.
Event Coordination:
Meeting Support & Planning: Assists in preparing meeting agendas, sales briefs, event materials (name badges, onsite documentation), and following up on action items.
Event Communication: Communicate (email, phone, social media) with speakers, sponsors, and attendees to coordinate event details, schedules and additional details
Travel Arrangements: Coordinating travel plans, including booking flights, hotels, and transportation for all onsite staff and participants.
Onsite Support: Provide on-the-day event support, including setup, troubleshooting, coordinating participants, and ensuring smooth execution.
Administrative Support:
Document Management: Organize and maintain files, reports, sign-in sheets, surveys, and other key documents.
CRM Support: Maintain accurate records in Salesforce; update leads, contacts, and other relevant information.
Project & Task Management: Schedule meetings and calls, prepare agendas, manage data entry, and assist with calendar coordination.
Research & Analysis: Conduct industry research and provide key insights to support strategic planning.
Daily Operations: Provide administrative support to ensure smooth, efficient day-to-day operations of the forums team.
Required Skills:
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to multitask and work under pressure.
Problem-solving and decision-making skills.
Attention to detail and a commitment to excellence.
Travel Requirements: This position involves periodic travel to event locations, including overnight stays. Travel needs will vary based on event schedule and location.
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Parental leave
Vision insurance
Schedule:
Monday to Friday
Supplemental Pay:
Bonus opportunities
Work Location: Remote
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Title: Office Administrator
Company: Bridgestone Hosepower Llc
Location: Leetsdale, PA
