Overview
Office Administrator Jobs in Detroit, MI at BDO USA
Title: Office Administrator
Company: BDO USA
Location: Detroit, MI
Job DescriptionJob Summary:The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location.
Job Duties
Oversees records management activities, including retention and filing procedures
Directs all activities related to maintenance, care and repair of office equipment and facilities
Manages local vendor relationships, including resolving vendor issues
Retains office leases and insures that landlord and BDO comply with contractual requirements
Coordinates local purchasing process to control all supplies and monitors inventory
Analyzes office space allocations and requirements and recommends improvements as needed
Manages the day-to-day operations of the facility to ensure proper functioning of the office
Plans and supervises office assignments and relocations
Demonstrate support for Firm goals, objectives and initiatives
Implements appropriate training policies and programs for administrative staff, including cross training
Coordinates the development and implementation of local Crisis Management Plan
Partners with National Office in disseminating communications to insure compliance with Firm policies and procedure
Consults with and advises Principals and Managing Principals on various administrative issues
Proofs monthly financial statements as needed
Monitors local office expenditures to ensure compliance with forecasted budgets
Provides support to Assurance and Tax business lines (e.g. manage e-filing, handle GoFileRoom administration, send missing time reports, collaborate with Receivables Management to collect client fees, etc.), as needed
Welcomes new employees and assists with new hire intake and paperwork, as needed
Participates in local recruiting activities, as needed
Partners with local, regional, and national business development professionals to coordinate and manage Admin support of local sales and marketing activities including events, CRM data entry, and proposal and presentations development in accordance with BDO standards
Other duties as required
Supervisory Responsibilities
Supervises all Administrative support personnel
Evaluates the performance of administrative staff and assists in the development of goals and objectives to enhance professional development
Collaborates with Office Managing Principals and Human Resources to interview, hire and terminate employees
Conducts periodic administrative meetings
Monitors administrative staff schedules to include coordination of time-off and integrated workflow between business lines
Partners with Regional Manager of Administration and Office Managing Principals to determine appropriate administrative staffing levels
Completes compensation planning for local administrative staff
Education
Qualifications, Knowledge, Skills and Abilities:
Four (4) year college degree, preferred
Experience
Two (2) or more years of management experience or 5 or more years of administrative experience, required
Experience in a professional services firm preferred Prior project management experience, preferred
Prior administrative experience, p…