Overview

Office Administrator Jobs in Detroit, MI at BDO USA

Title: Office Administrator

Company: BDO USA

Location: Detroit, MI

Job DescriptionJob Summary:The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location.

Job Duties

Oversees records management activities, including retention and filing procedures

Directs all activities related to maintenance, care and repair of office equipment and facilities

Manages local vendor relationships, including resolving vendor issues

Retains office leases and insures that landlord and BDO comply with contractual requirements

Coordinates local purchasing process to control all supplies and monitors inventory

Analyzes office space allocations and requirements and recommends improvements as needed

Manages the day-to-day operations of the facility to ensure proper functioning of the office

Plans and supervises office assignments and relocations

Demonstrate support for Firm goals, objectives and initiatives

Implements appropriate training policies and programs for administrative staff, including cross training

Coordinates the development and implementation of local Crisis Management Plan

Partners with National Office in disseminating communications to insure compliance with Firm policies and procedure

Consults with and advises Principals and Managing Principals on various administrative issues

Proofs monthly financial statements as needed

Monitors local office expenditures to ensure compliance with forecasted budgets

Provides support to Assurance and Tax business lines (e.g. manage e-filing, handle GoFileRoom administration, send missing time reports, collaborate with Receivables Management to collect client fees, etc.), as needed

Welcomes new employees and assists with new hire intake and paperwork, as needed

Participates in local recruiting activities, as needed

Partners with local, regional, and national business development professionals to coordinate and manage Admin support of local sales and marketing activities including events, CRM data entry, and proposal and presentations development in accordance with BDO standards

Other duties as required

Supervisory Responsibilities

Supervises all Administrative support personnel

Evaluates the performance of administrative staff and assists in the development of goals and objectives to enhance professional development

Collaborates with Office Managing Principals and Human Resources to interview, hire and terminate employees

Conducts periodic administrative meetings

Monitors administrative staff schedules to include coordination of time-off and integrated workflow between business lines

Partners with Regional Manager of Administration and Office Managing Principals to determine appropriate administrative staffing levels

Completes compensation planning for local administrative staff

Education

Qualifications, Knowledge, Skills and Abilities:

Four (4) year college degree, preferred

Experience

Two (2) or more years of management experience or 5 or more years of administrative experience, required

Experience in a professional services firm preferred Prior project management experience, preferred

Prior administrative experience, p…

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