Overview
Office Administrator Jobs in Boca Raton, FL at Gymnastics Plus
Introduction
If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DLI team today! The Division of Labor and Industry (DLI) is seeking a dedicated candidate to fill an important role within our Employment Standards Service/Workplace Fraud program.
As a member of the DLI team, you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e., vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union
GRADE
11
LOCATION OF POSITION
10946 Golden West Drive, Hunt Valley, MD 21031
Main Purpose of Job
The main purpose of this position is to provide a full performance level of work using independent judgment and analysis by applying and interpreting rules and regulations in accordance with the units’ laws and policies. Employees in this classification do not supervise.
POSITION DUTIES
Reviews, verifies, and interprets information in records, applications, and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems. Assist in the process and issuance of work permits, MPIA requests, or other documents pertinent to the multiple programs in the unit. Answer telephone calls and perform intake of complaints.
Assists in the preparation of final reports and suggest recommendations for the improvement of the agency or its programs. Consult with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs. Research and compiles data, as directed, including the preparation of statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts.
Assist the unit in planning and implementing new or revised programs, procedures, practices, and organizations. Provide assistance to the unit administrator in the formulation and preparation of an agency’s budget, or portions of the budget. Responsible for unit purchasing/FMIS processing and vendor payment verification. Open and disseminate mail. Ensure that checks are properly endorsed, prepare check transmittals, and keep financial records not requiring knowledge of bookkeeping or accounting. Updates and maintains files, logs, schedules, rosters, and records and compose routine correspondence for multiple programs within the unit: Worker Classification Protection Unit, Prevailing Wage Unit, Living Wage Unit, and Employment Standards Service Unit, including Innkeepers certification. Use computer software applications to enter, edit, validate, search, retrieve and update information. Type correspondence, reports, schedules, and other material using a typewriter, computer, or word processor.
Perform other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
Experience using Google Applications/Workspace and Microsoft Office Suite.
Experience working independently and working with and supporting multiple projects and programs simultaneously.
Administrative experience including but not limited to creating and compiling reports, handling confidential information, and collecting and tracking data, etc.
SPECIAL REQUIREMENTS
Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MD Labor/DUI) to determine whether any monies are owed to MD Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
For positions that require Bachelor/Master Degree etc:
Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.
***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
BENEFITS
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may submit via email to [email protected]. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department Of Labor/Office of Administration
Attn: 25-001756-0020 ADMIN SPEC II BF
100 S. Charles Street, 5th Floor
Baltimore, MD 21201
The MD State Application Form can be found online
Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
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Title: Office Administrator
Company: Gymnastics Plus
Location: Boca Raton, FL
