Overview
Office Administrator Jobs in Fallon, NV at Out West Buildings
TRIGO Global Quality Solutions has an immediate opening for an Operations Administrator in Princeton, IN
Overall Purpose
Plan, direct, and coordinate administrative services of site or region; such as records, information management, data entry, and other office support services
Ensuring a high level of customer service for both internal and external customers
Support and contribute to the company Quality Policies and QMS
Reports to
Regional Manager/Site Manager
Responsibilities
(To include but not limited to the following)
Client Relationship & Business Development
Provide paper and/or electronic data upon request
Data entry into customer portal
PO collection and submission
Follow up with clients for required documentation
Provide client reports as requested by them
Operations
Manage employee LOA’s and attendance charts
Assist with recruiting as necessary
Data entry into company portal; data and hours verification
Management of Org, Comp Mentee, and Comp Matrix chart
Demonstrates commitment to reduce the risk of workplace accidents
Must comply with local and company Health & Safety legislation, laws, and policies
Organization & Management
Ensure timely processing of payroll and invoicing
Electronically store all required job documents according to TRIGO filing conventions
Manage and upload client communication to client files
Purchase site and mission supplies and maintain expense report files
Maintain check log, copy and send all incoming checks to Harris Bank for deposit
Maintain contract logs including comparison log to ensure goal of improving percentage of purchase orders received is met
Perform audits on all electronic job files to ensure required documents have been stored by all departments
Contact and dispatch inspectors to missions when needed
Manage monthly safety trackers and Site audit trackers ; ensuring targets are met
Technical
Time entry into company portal
Ensure hard copy data is filed per ISO standards
Verify EPIC entries, balance EPIC entries to Payroll Journals
Audit EPIC entries for accuracy
Prepare month end KPI report for Manager
Prepare monthly Site Ops meeting minutes and upload to system
Other
Any other duties as assigned
Knowledge, skills, abilities
Hard skills
Full proficiency in local language
Proficiency in English
Computer skills – Microsoft Office (Excel basics), Outlook
Values & attitudes
Global team spirit
Team player
Caring for people
Open-minded
Excellence
Reactive
Resilient to pressure
Rigorous
Customer focus
Client oriented
Reliable & trustworthy
Flexible
Initiative
Autonomous
Innovative
Daring
Work experience
Overall recommendations
2+ years of work experience/ administrative
Education background
Overall recommendations
High School diploma or equivalent
About TRIGO Global Quality Solutions
Founded in 1997, TRIGO is a multinational company providing operational Quality Management solutions for the manufacturing sector, especially in the automotive and aerospace industries. With a team of more than ten thousand professionals present in 20+ countries across 4 continents, TRIGO offers a comprehensive portfolio of Quality Assurance services ranging from inspection to expert auditing, consulting and training.
The unrivaled expertise, industrial mindset and extensive global footprint that TRIGO has built up over the last 3 decades has made TRIGO the leading quality solutions provider using the latest innovative and reliable digital systems and standard processes, delivering results in the most demanding industries. TRIGO has recently started to expand its clientele by offering quality services to the medical, chemical and food industries.
TRIGO Global Quality Solutions is committed to the core values of equal employment opportunity. We are committed to treating people fairly, and with respect and dignity. We offer employment opportunities based upon an individual’s qualifications and performance, free from discrimination or harassment because of race, ancestry, place of origin, ethnic origin, color, citizenship, creed, sex, sexual orientation, age, marital status, family status, and disability.
Show more
Title: Office Administrator
Company: Out West Buildings
Location: Fallon, NV
