Overview
Office Administrator Jobs in Lake Charles, LA at HR One, Inc.
We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.
Position Responsibilities may include, but not limited to
Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
Organize and maintain files, records, and documentation (physical and digital)
Facilitate smooth communication between the executive and internal departments or external partners
Track and follow up on projects, action items, and deadlines
Arrange logistics for meetings, events, and conferences
Handle confidential documents ensuring they remain secure
Prepare reports and briefings for meetings
Assist with personal tasks and errands, when necessary
Required Skills and Experience
High school diploma or GED
5+ years’ executive administrative assistant experience
Proven experience as an executive assistant, administrative assistant, or similar role
Excellent organizational and time management skills
Outstanding written and verbal communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
Ability to multitask and prioritize tasks with minimal supervision
Discretion and confidentiality are essential
Physical Requirements
Repetitive motions that include the wrists, hands and/or fingers
Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
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Title: Office Administrator
Company: HR One, Inc.
Location: Lake Charles, LA
