Overview
Office Administrator Jobs in Portland, OR at OMIC USA Inc.
Full Job Description
Position Title:Office Administrator
Department:Administration
Reports To:Human Resources Manager
FLSA Status:Non-Exempt
OMIC USA, Inc. believes that each employee makes a significant contribution to its success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the incumbent nor the company to just the work identified. It is OMIC’s expectation that each employee will offer their services whenever and wherever necessary to ensure the success of the Company.
PRIMARY RESPONSIBILITIES
The Office Administrator welcomes clients, prospects, and vendors, promotes a fun and warm workplace for employees, and operates an organized and efficient office to achieve the company’s mission and objectives.
ESSENTIAL WORK ACTIVITIES:
Office Administration (30%):
1. Reception duties: including welcoming visitors in person or on the telephone, answering or referring inquiries to appropriate people
2. Communicating with employees including making closure announcements, preparing outgoing shipments, receiving mail/packages, and distributing appropriately.
3. Manages the company facilities by monitoring the facilities and coordinating with all vendors. Verifies invoices related to these facilities vendors. Examples include lab coats, first aid, etc.
4. Order office supplies including company letter head papers, promotional items, seasonal gifts, business cards, brochures, etc.
5. Conduct office supply check and order necessary items weekly or quarterly basis.
6. Organizes and maintains office/break room. Tidies up the break room daily.
7. Arranges business trips, coordinates meetings, events, and conferences including catering
8. Assists in secretarial duties as requested by the President.
9. Provides backup for the Office team members such as arranging shipments and accounting (Create PO, verify invoices, and expense process).
10. Update materials such as emergency contact list
Lab Administration (30%):
11. Order lab supplies including critical inventory, distribute supplies to the lab.
12. Verify pricing list quarterly
Facility (20%):
13. Monthly inspection fire extinguishers
14. Track and file COIs
15. Maintain the vendor contact list
16. Arrange facility related services
17. Renew the annual alarm permit
Other duties assigned by HR Manager (Around 20%)
18. Support HR team with various duties
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential work activity satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Education of associate degree or above, and a few years of successful office management experience, or equivalent combination of education and experience.
LANGUAGE SKILLS
The ability to listen to and understand information and ideas presented through spoken words and sentences. The ability to communicate information and ideas in speaking so others will understand. The ability to identify and understand the speech of another person. …
Title: Office Administrator
Company: OMIC USA Inc.
Location: Portland, OR
Category:
