Overview
Office Administrator Jobs in Spring, TX at Elite Spine & Injury
Project Administrator
Richmond, Virginia | ✈ ~25% Travel Required
Integrated Global Services (IGS) has an exciting opportunity for a Project Administrator to join our growing team in Richmond, Virginia. This is a vital role supporting global industrial projects that deliver high-impact results for clients in power, petrochemical, and other mission-critical industries.
As a Project Administrator, you will be a key operational partner—ensuring projects are delivered safely, efficiently, and with the highest standards of quality. Working closely with Project Managers and Operations or Regional Managers, you will help drive IGS’s strategic growth by supporting initiatives that enhance project execution, workforce readiness, and client satisfaction.
About Us
Integrated Global Services (IGS) is an international leader in surface protection solutions, headquartered in Richmond, Virginia. For over 30 years, we’ve helped clients solve corrosion, erosion, and metal wastage issues in mission-critical equipment around the world. We operate globally with hubs, subsidiaries, and sales offices supporting our customers in the most challenging industrial environments.
Key Responsibilities- Project Administration & Documentation
Audit job files, project closeout checklists, and documentation for completeness and accuracy
Maintain and track personnel certifications (e.g., TWIC cards, passports, technical licenses)
Support employee training and skill development using Talent LMS
Maintain seasonal inventories of workwear and order gear (e.g., coveralls, t-shirts)
Pre-Site Coordination
Facilitate client badge applications and site-specific safety trainings
Book travel logistics: flights, rental vehicles, lodging, and transportation
Manage background checks, drug screenings, and international work permit/visa processing
Validate readiness of documentation for site access (e.g., driver’s license, TWIC, OSHA 10, passports)
Coordinate PPE and travel kits for crew members
On-Site Project Support
Track costs: time worked, travel, per diem, accommodations, and consumables
Assist with employee time entries and ADP per diem administration
Arrange airport pick-up/drop-off and other transportation needs
Coordinate laundry services and purchase field consumables
Distribute and collect crew evaluations; provide ad hoc HR support
Post-Project Tasks
Scan and verify completeness of project documentation
Submit safety documentation (DSOs, Near Misses, First Aid logs, JSAs) to Safety Department
Route HR-related documentation to appropriate teams (e.g., misconduct, counseling)
Reconcile project-related expenses for personnel
Qualifications
3–5 years of relevant experience in project coordination, field services, or operations
Bachelor’s degree preferred (or equivalent work experience)
Strong organizational skills with exceptional attention to detail
Excellent communication and interpersonal abilities
Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, and PowerPoint
Ability and willingness to travel approximately 25% of the time, both domestically and internationally
Why Join IGS?
Be part of a growing global company with a strong reputation and mission-driven work
Support critical infrastructure projects with impact across energy, petrochemical, and power sectors
Work in a dynamic and collaborative team that values safety, accountability, and continuous improvement
Apply today and help us shape the future of industrial project delivery—the IGS Way.
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Richmond, VA 23237 (Required)
Ability to Relocate:
Richmond, VA 23237: Relocate before starting work (Required)
Work Location: In person
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Title: Office Administrator
Company: Elite Spine & Injury
Location: Spring, TX
