Office Administrator, A/P Clerk & HSE Admin

Job Title: Office Administrator/Accounts Payable Clerk/HSE Admin

Who we are:

M.J. Dixon Construction Ltd. was established in 1985 and has experienced steady growth while attaining a reputation for quality of work and service. Management’s objectives are to provide Construction Services tailored to meet individual client’s needs through efficient and effective control of its construction projects and budgets accompanied with a team approach in achieving its goal of complete client satisfaction. Active in the commercial, industrial, and institutional fields of construction, M.J. Dixon Construction Ltd. provides a complete General Contracting and Construction Management Service. We are currently hiring for the full-time position of an Office Administrator / Accounts Payable Clerk to join our team at our Mississauga head office.

Who you are:

You are a sharp and intrinsically motivated individual who can wear many hats supporting the office, accounting and safety administration functions of a small business. You should be known for a great work ethic and be open to change as we are improving our accounting and administration processes. You enjoy coming into the office everyday and working with a small team.

Primary duties and responsibilities:

• receiving and directing clients who come into the office
• answer and transfer incoming calls
• receiving and signing for packages delivered by couriers,dispatching courier shipments
• opening and distributing incoming mail and organizing and preparing outgoing mail, distribution of incoming emails, etc
• copying, scanning and correspondence
• minor IT duties (ordering toner and printer specific parts)
• filing current correspondence (all projects) on a weekly basis
• make up new filing cabinet files and electronic files at start of new projects
• prepare and administer contracts for all projects, communicate with subcontractors regarding documentation and payments for projects
• updating phone list for office and sites
• ordering and maintaining office supplies and kitchen supplies
• process accounts payable (matching, coding, entry, and payments) in a project accounting environment
• reconcile supplier statements
• assist in addressing vendor inquiries via phone and email
• assistance with other inquiries as needed
• assist with project closing document preparation
• assist with Health & Safety administrative duties (E-Compliance safety platform)
• assist the HSE Manager with various admin tasks (reviewing policies, printing documents for the sites and tracking reports, ordering supplies)
• assist estimating team with tender closings

What you bring to the team:

• appropriate post-secondary education, preferably in an accounting or business-related field
• excellent teamwork and people skills; an ability to serve others, and make a great impression
• solid and empathetic communicator; able to convey and explain information verbally and in writing
• thorough attention to detail and able to perform with high accuracy
• highly organized self-starter, able to multi-task with excellent time management skills
• proficient in Microsoft Excel, Word, Outlook, and PDF Editor
• willing to learn the construction business and our software (Jonas Enterprise)
• desire for constant improvement and problem solving

M.J Dixon thanks you for applying but will only contact individuals who are being considered for the position.

Job Types: Full-time, Permanent

Salary: $55,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

COVID-19 considerations:
M.J. Dixon Construction Ltd follows all government mandated regulations.

Ability to commute/relocate:

• Mississauga, ON L5A 3Z8: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• Accounts payable: 2 years (preferred)
• Administrative: 4 years (required)
• Construction Industry: 2 years (preferred)

Work Location: One location

Application deadline: 2022-04-21