Overview
Office Administrator and Accounting Support Jobs in Indianapolis, IN at Hubbard and Cravens Coffee
Kadiak, LLC
Job ID 24200288
KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact [email protected] to verify its validity.
Kadiak, LLC, a Koniag Government Services company, has an opening for an Executive Assistant/Program Analyst to provide support for the Department of Energy, Office of Technology Transition at their office in Washington, DC.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
Provide executive administrative support across the entire spectrum of personnel, security, logistics, communications, library, financial and manpower management; provide management support services to OTT leadership and other team members as follows:
The Contractor will provide a full range of executive/administrative support tasks to OTT.
Coordinate and assemble appropriate briefing and meeting materials from relevant stakeholders in advance. As appropriate, draft letters of acknowledgement, commendations, notification, thanks, and notes to the file.
Directly manage OTT Leadership’s calendar and deliver dedicated executive support as needed. Keep OTT Leadership cognizant on all matters requiring their personal attention, providing support in formulating options as to how matters might be handled, and ensuring appropriate follow-up.
Work independently on projects requiring research and oversees internal correspondence management and review for OTT Leadership.
Responsible for accurate content, coordination, and consistency with policy, i.e., control of OTT administrative actions, files, routing/coordination of staff actions, calendar supervision, etc. Implement innovative lean, agile processes for administrative functions to plan future operations.
Responsible for the management of various OTT programs and projects such as the weekly staff updates, office-wide master calendar development and management, monthly project status updates for OTT Leadership, providing management information and reports that support executive-level decisions.
Attend major technology transition working group meetings and conferences and provides weekly status updates to senior management. Support Agency Groups in planning and synchronizing their objectives in support of OTT priorities. Available to travel to off-site meetings, locally and/or nationally. Filing copies of completed correspondence; and providing back-up support to the OTT Leadership Executive Administrative Assistant as needed.
Manage domestic and foreign travel logistics and support for senior leadership that includes:
Utilizing the AdTrav and CONCUR automated travel management systems, as well as FTMS and eCC for foreign travel.
Making travel arrangements (e.g., airline, lodging and transportation reservations).
Preparing travel authorizations, vouchers, official applications for Passports and VISAs.
Support agenda development, assembly of background material, and post-travel follow-up actions.
Apply broad, comprehensive knowledge of DOE administrative policies, procedures, and requirements to assist in keeping the office in compliance, such as the Paperwork Reduction Act, records management program, foreign and domestic travel policy and procedures, Concurrence, and the headquarters parking and transit subsidy program, among others. Write, develop, analyze, coordinate, and update OTT Team policies working with appropriate federal team members.
Responsible for accurate content, coordination, and consistency with policy, i.e., control of OTT administrative actions, files, routing/coordination of staff actions, calendar supervision, etc. Implement innovative lean, agile processes for administrative functions to plan future operations.
Assisting in the maintenance of various OTT, TCF, and other Stakeholder databases.
Providing back-up support to the other management and administrative staff as needed.
Work Experience, Knowledge, Skills & Abilities:
U. S. Citizen with ability to obtain Public Trust Clearance.
A Bachelor’s degree in business, Organizational Communications, Political Science, Management, or related field from an accredited college or university with a minimum of two to five (2-5) years of related experience. Advanced degrees may be substituted for years of experience required.
Demonstrated ability to be self-directed, take the initiative, anticipate, and address needs, as well as see projects through to completion.
Proactively solves administrative problems and creates practical solutions.
Independently research, resolve or offer solutions to unusual problems in performing various duties related to special projects involving administrative issues.
Respond rapidly to short notice reviews. (Short notice ranges from on the spot to within 30 minutes).
Proven customer relationship skills including excellent written and verbal communication skills.
High level of comfort with multitasking and rapidly shifting priorities.
Strong management and organizational skills.
Proven ability to perform detail-oriented work.
Proficient working knowledge of Microsoft Office Suite.
Ability to draft Word documents and PowerPoint presentations for federal review as well as utilize Excel to track and review data and perform analysis for federal use.
Desired Skills:
Experience working in a fast-paced environment.
Experience in working with Senior Level Executives
Location:
1000 Independence Ave SW, Washington, DC 20585
Working Environment & Conditions
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress. The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
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Title: Office Administrator and Accounting Support
Company: Hubbard and Cravens Coffee
Location: Indianapolis, IN
