Overview
Office Administrator and Executive Assistant Jobs in Oakville, Ontario, Canada at Essity AB
Office Administrator and Executive Assistant
Who We Are
Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, caregivers, and customers across the globe. We do this through innovations in our Professional Hygiene, Consumer Goods, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.
Working at Essity is more than a career; it is where you will play your part in a better future, improving well-being for people and driving positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, safe, supported to grow, and challenged to generate business results in a friendly and open atmosphere.
About
the Role
Essity Canada is seeking an experienced Office Administrator and Executive Assistant to provide high-level support to Management Team members and the organization by facilitating information flow, preparing executive-level communications, and coordinating projects, events, and meetings. The role ensures smooth and efficient operations while fostering collaboration across departments. The ideal candidate may reside in Oakville, Ontario, Canada.
We’re looking for individuals who embody our values, are not afraid to challenge, innovate, experiment, and move at a fast pace. We’re always seeking ways to improve our products and ourselves. If this describes you, we’d love to connect.
What You Will Do
Research, compile, and analyze information for executive reports, presentations, and communications, ensuring accuracy and relevance.
Draft, edit, and proofread various materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, presentations) with attention to detail and timeliness, using modern productivity tools.
Maintain and update internal communication platforms, such as intranets and collaboration tools, to promote transparency and engagement.
Support functional projects as directed by the Manager, contributing to organizational initiatives and improving workflows.
Manage incoming correspondence and inquiries, ensuring confidentiality, prioritization, and efficient handling of sensitive information.
Organize logistics for meetings, workshops, and conferences, including taking detailed minutes, tracking action items, and ensuring follow-through.
Manage Managers’ calendars, balancing priorities and ensuring effective time management.
Assist in planning and preparing sales conferences, training sessions, and special projects or office meetings.
Oversee front reception duties, including answering phones and managing courier services.
Who You Are
At least 3 years of relevant experience supporting senior management.
College diploma or university degree.
Proficiency in English;
French skills are preferred.
Excellent MS Office skills.
Experience in project management is an advantage.
Strong organizational skills with the ability to work independently and reliably.
What We Can Offer You
At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential within a culture driven by purpose and innovation.
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Title: Office Administrator and Executive Assistant
Company: Essity AB
Location: Oakville, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Business Administration)
