Overview
Office Administrator and Manager Assistant Jobs in Sydney, New South Wales, Australia at 時石證券 Square Capital
Title: Office Administrator and Manager Assistant
Company: 時石證券 Square Capital
Location: Sydney, New South Wales, Australia
Location: Barangaroo, NSW 2000
Employment Type: Full-time
This Role Is Not For Everyone
We’ll be clear upfront.
This is not a passive admin role where tasks are handed to you step by step.
It’s not just about booking meetings or filing documents.
This role exists to do one thing well:
keep the business organised, on track, and moving forward without things falling through the cracks.
That means:
· Following up when others forget
· Keeping priorities visible and structured
· Handling details properly, not “roughly done”
If you prefer being told exactly what to do every day, this role may not suit you.
If you take pride in staying organised and keeping things running smoothly, keep reading.
Who We Are
Square Capital is a global financial services platform focused on capital markets, cross-border investing and global market execution.
We work with high-net-worth clients, sophisticated investors, family offices and institutional clients, providing solutions across asset allocation, trade execution and structured finance. With operations spanning Mainland China, Hong Kong, Australia and North America, we are committed to delivering professional, compliant and client-focused financial services in global markets.
As our business continues to grow, we are looking for talented professionals to join our team and grow with us.
What You Will Be Doing
A typical week includes:
· Supporting the Office Manager with coordination, scheduling, and task tracking
· Organising internal documents, records, and shared files
· Following up on outstanding tasks across different teams
· Assisting with onboarding preparation and internal documentation
· Maintaining spreadsheets and simple tracking systems
· Coordinating with vendors or external parties when required
· Handling ad hoc administrative tasks with accuracy and timeliness
What We Are Looking For
· Strong attention to detail — you notice what others miss
· Reliable and consistent — you do what you say you will do
· Organised — you keep track of multiple tasks without losing control
· Proactive — you follow up instead of waiting to be reminded
· Able to work independently once tasks are assigned
· Clear and professional communicator
Requirements
· 1–2 years experience in administration or office support preferred
· Comfortable using Microsoft Office (Excel, Word, Outlook)
· Able to work in a structured, office-based environment
Language Requirement
· Native or near-native English (spoken and written)
· Fluent Mandarin (spoken and written)
· Comfortable working in a bilingual environment
What You Will Get
· A stable, structured working environment
· Clear responsibilities and expectations
· Direct exposure to business operations
· Opportunity to build strong organisational and coordination skills
This Role Is NOT For You If
· You need constant direction on what to do next
· You struggle to stay organised across multiple tasks
· You avoid responsibility for follow-ups
· You are looking for a short-term stepping stone
Why Join Us
This role suits someone who values structure, stability, and doing things properly.
You will be trusted to manage your responsibilities, keep things organised, and ensure nothing important is missed.
If you take pride in being reliable and detail-oriented, you will do well here.
How to Apply
Apply via [email protected]
Shortlisted candidates will be contacted for the next step.
