Overview
Office Administrator/Bookkeeper Jobs in Rosemount, MN at IntelliFeed, Inc.
Service Station Contract Management
JOB DIMENSIONS
The USVI Office and Network Coordinator will be part of the USVI team where he/she will support the company’s USVI retail network, general trades, supply, and administrative functions.
ACTIVITIES
Manage Customer relationships to ensure that company interests are protected; build, promote, and sustain a mutually beneficial relationship with customers.
Identify and take immediate action when the dealer deviates from the contract.
Enforce, monitor, and follow up with dealers to ensure Guarantee Bonds and Insurance Policies are in place and not expired.
Communicate immediately to management all relevant information concerning dealers’ actions that could potentially have a negative impact on company operations.
Assist in regulatory compliance and risk assessment as a liaison (The Company/Customer)
Manage customer account statements and account analysis on a weekly basis. Ensure credit terms and payment terms are met by customers or take necessary actions to enforce company policies.
Follow up on all maintenance and repairs for the sites.
Executes coupon validation with the company’s Commissioned Agent Service stations, when applicable.
Supply
Coordinates fuel orders with customers, drivers, and the company personnel.
Ensure iso tanks inventory is available in St. Thomas (logistics, reports, and customs clearance) with the support of the supply team.
Business Development Fuels
Responsible for annual objectives on fuel sales both in-network and general trade, as well as rent income.
Build action plans to increase sales and incomes; Identify and acquire new businesses and make sure his/her portfolio profitability is constantly improving.
Works towards achieving targets in sales: Gross Margin, Fixed and Variable Costs, Credit performance, and Controls.
Conduct price surveys for fuels as required. Provide input for pricing, commercial business lead, and general market information.
Manage and coordinate effective internal & external interfaces to maximize business performances and capitalize on market opportunities.
Ensure the full use of the company Pass – Fleet Card.
Participate in initial credit assessment and provide inputs.
Prepare and perform business presentations to customers and management.
Provide forecast to product supply for inventory and purchase levels.
Keep management informed of all activities related to the USVI market.
Accounts Receivable/Payable Management Duties/Administration
Contact customers via email or telephone to ensure that outstanding balances are collected.
Reconciles paid customer invoices to outstanding invoices via a spreadsheet.
Executes online bank deposits and creates deposit reports.
Prepares and enters purchase requisitions in SAP by following the company purchasing policies and assigning the correct general ledger accounts and cost centers.
Processes invoices for payment and forwards invoices to Accounts Payable in Puerto Rico.
Follows the company’s procedures when creating new vendors.
Ensures that vendors are paid timely and ensures there is no backlog of vendor invoices at any time.
Manages and reconciles petty cash disbursements following company policies and procedures.
Ensures that office equipment is maintained and that a sufficient amount of office supplies is stocked.
Assists Human Resources with coordinating the payment of the Government Insurance Certificate.
HSEQ
Participates in safety meetings (including taking minutes) and emergency response drills.
Effective Implementation of all Environmental & Controls Policies.
Ensure Superior Site Operations and Customer Service Standards.
HACCP: – Integrate hygiene controls into periodic inspections and report deviation.
Other
Other tasks as assigned by management.
The requirements for this position are as follows:
Degree or significant experience in the disciplines of strategic management, sales, marketing, and administration.
Working knowledge and experience in retail network, commercial, and marketing activities.
Good communication skills including interpersonal skills. Team Building skills.
Fluent in English, both written and spoken. Basic knowledge in Spanish, is preferred
Computer Skills: (Microsoft Office and SAP).
Know and Observe the company Quality Policy & HSE Charter.
Possess a valid driver’s license.
Must be able to work in a fast-paced environment, under minimum supervision.
Must be able to multitask and work well with the company stakeholders.
Must maintain strict confidentiality and good interpersonal relationships are required.
Job Type: Full-time
Pay: From $50,000.00 per year
Schedule:
Monday to Friday
Ability to Commute:
St Thomas, VI 00804 (Preferred)
Ability to Relocate:
St Thomas, VI 00804: Relocate before starting work (Preferred)
Work Location: In person
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Title: Office Administrator/Bookkeeper
Company: IntelliFeed, Inc.
Location: Rosemount, MN
