Overview
Office Administrator- Construction Jobs in Miami, FL at PAINT PROS USA
Amentum is seeking a highly organized and detail-oriented Administrative Assistant to support operations at our Williamsburg, VA location. This position requires a proactive individual with excellent communication and organizational skills who can manage multiple administrative functions in a fast-paced, team-oriented environment. In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Job Requirements:
Provide general administrative support to office personnel and program teams
Greet and assist visitors, answer and direct phone calls and inquiries
Prepare and edit correspondence, reports, and other documents
Create and maintain documents utilizing Microsoft Office, in particular, Word documents, Excel spreadsheets and PowerPoint presentations
Schedule and coordinate meetings, appointments, and travel arrangements
Maintain paper and electronic filing systems and databases
Assist with expense reporting, timekeeping, and procurement requests
Support human resources, finance, and project management functions as needed
Maintain office supplies inventory and reorder as necessary
Ensure compliance with company policies and procedures
Managing individual stakeholder and conference room meeting calendars
Capture and distribution of meeting minutes
Submitting and filing work orders
Submitting visitor requests
Perform other duties as assigned in support of team and project objectives
Provide administrative support to executive staff with office management responsibilities
May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Minimum Requirements:
Bachelor’s and/or Associate Degree preferred; Work history and experience will be considered in lieu of degree
3+ years of experience in administrative support or office management
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Expert typing and computer skills
Strong organizational, written, and verbal communication skills
Positive attitude and ability to provide excellent customer service even in a fast paced, high-pressure environment
Attention to detail and problem-solving skills
Ability to work independently and as part of a team
Ability to maintain confidentiality and handle sensitive information
Previous experience with MAXIMO a plus, but not required
Active Government Clearance at time of application preferred but not required
US Citizen
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.
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Title: Office Administrator- Construction
Company: PAINT PROS USA
Location: Miami, FL
