Overview
Office Administrator – Dining Services, University Housing Jobs in Urbana, IL at University of Illinois Urbana-Champaign
Full Job Description
Office Administrator – Dining Services, University Housing
Dining Services, University Housing
Job Summary
Coordinates the administrative responsibilities related to office and human resources activity within the Dining Services unit. All University Housing staff will engage and contribute to a culture of diversity, equity, and inclusion within University Housing.
Duties & Responsibilities
Coordinates hiring process for civil service, academic professional, and extra help positions in Dining Service.
Initiates hiring process, coordinate interviews, summarize results, and conduct reference checks.
Obtains hiring approval, extend offers of employment, and initiate hiring documentation.
Assists with on-boarding and orientation for new employees and requests computer access for new employees.
Reviews Dining Service recruitment processes, and makes recommendations for streamlining existing processes, record keeping, and implements approved changes.
Answers inquiries and resolves problems which require interpretation, explanation, and justification of the collective bargaining agreement and past practice.
Processes resignation notices include communication with HHR and Dining Service.
Maintains accurate Dining Services’ employee files in collaboration with HHR, which contain items pertaining to probation, performance records, evaluations, and relevant documentation information.
Coordinates records for probationary employee evaluations including modifying due dates based on layoff implications and communicate with supervisors.
Prepares and distributes annual salary letters for academic professional and civil service open range employees and prepare and process appointment change notification.
Coordinates incoming communications by review, date stamp, and process, mail, email, and fax. Screen calls and visitors for Dining Services; determine needs and respond to routine inquiries and requests for dining administration.
Attends and records the meeting minutes for administrative meetings for Dining Service, including documenting outcomes and assigned actions.
Processes employee reimbursement and maintains records to ensure consistent implementation of the policy.
Co-coordinates benefits requests and travel for Dining Services staff using T-card resources, prepare travel request forms and travel itineraries, complete conference registration and travel logistics, and process reimbursements through TEM.
Performs other related duties as assigned, while maintaining confidentiality regarding all employment and business transactions.
Physical Demands
Standing : Occasionally
Walking : Occasionally
Stairs : Rarely
Sitting : Frequently
Lifting/Carrying : Rarely
Pushing/Pulling : Rarely
Climbing : Rarely
Balancing : Rarely
Bending/Stooping : Occasionally
Kneeling : Rarely
Squatting/Crouching : Rarely
Crawling : Rarely
Reaching : Occasionally
Grip/Dexterity : Occasionally
Twisting : Occasionally
Talking : Frequently
Hearing : Frequently
Repetitive Motions : Frequently
Eye/Hand/Foot Coordination : Rarely
Visual Acuity : Rarely
Running/Jumping : Rarely
Physical Exertion : Rarely
Physical Restraining : Rarely
Operating Heavy Machinery/Equipment : Rarely
Working Conditions
Extreme cold : Rarely
Extreme heat : Rarely
Humidity : Rarely
Wet : Rarely
…
Title: Office Administrator – Dining Services, University Housing
Company: University of Illinois Urbana-Champaign
Location: Urbana, IL
Category:
