Overview
Office Administrator/ Executive Assistant Jobs in New York, NY at AXA Professionals
Job Description:
Salt Lake County…A career with a purpose in the community you love!
Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.
What it is like to work here:
At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.
Surround yourself with:
Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live, work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place….its our heart and service that bring us together.
We encourage a work life balance:
Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.
Additional Benefits include:
Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
100% county-paid Long-Term Disability and Short-Term Disability option
Professional Development including professional membership fees paid
Tuition Reimbursement
Plus: Onsite medical clinic and gym; pet insurance auto and home insurance and discounts at County facilities.
For Benefits information Click HERE
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JOB SUMMARY
Provides administrative support for division leadership. Supervises administrative support staff and oversees special projects.
MINIMUM QUALIFICATIONS
Four (4) years of closely related experience OR an equivalent combination of related education and experience. Preference will be given to applicants with supervisory experience.
Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
Preference will be giving to applicants who are bilingual in English and Spanish.
A valid Driver’s License accepted by the State of Utah is required at the time of hire. A valid Driver’s License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.
It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.
Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.
ESSENTIAL FUNCTIONS
Supervises staff, which includes hiring, orienting, training, assigning, and reviewing work performance, annual work performance appraisals, and discipline.
Creates, maintains, and organizes reports, responds to correspondence, and provides program support.
Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
May process GRAMA Records Requests and supervise the archiving of division records.
May prepare and maintain reports and financial records.
May supervise personnel action workflow and payroll coordination functions.
Provides support and training to division-wide support staff on a variety of topics
May process travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations.
May monitor and coordinate building and office equipment maintenance.
Collects, researches, analyzes, and organizes materials and information for special projects and reports.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
Knowledge of:
Supervisory techniques
County policies and procedures
Advanced word processing and spreadsheet software applications
Record and report preparation, maintenance, archiving, and filing
Computer software related to job-specific duties
Business English and mathematics
Basic accounting principles
Professional telephone and customer service etiquette
Effective planning and decision-making techniques
Skills and Abilities to:
Prepare various documents and forms
Maintain accuracy and organization in recordkeeping
Work both independently and in a team environment
Supervise and mentor staff
Communicate effectively verbally and in writing
Exercise discretion and confidentiality
Organize workloads and prioritize tasks to adhere to deadlines
Interpret and apply policies and procedures
Follow verbal and written procedures and instructions
Operate standard office equipment
Additional Information:
IMPORTANT INFORMATION REGARDING THIS POSITION
This position works in the STD/STI Clinic and requires working with a diverse population in the Salt Lake County community. The position includes supervision of the receptionist, cash handling duties, accounting, hiring, orienting, training, assigning, audit medical codes, and reviews work performance. They provide support to the nursing supervisor, reception staff and nursing staff. This position also requires creating reports of clinic operations, budget, patient numbers, nurses workload etc. We are looking for a person who has great customer service skills and is culturally sensitive as well as knowledgeable in Word, Excel, Electronic Medical Records, has money management skills including preparing and monitoring budgets, and effective verbal and written communications.
Working hours are during clinic hours: Monday – Friday 8:00 AM – 5:00PM.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.
Title: Office Administrator/ Executive Assistant
Company: AXA Professionals
Location: New York, NY
