Overview
Office Administrator (Fluent English / 5 Day Work Week / HK Based) Jobs in Hong Kong, Hong Kong SAR at Sands China
Title: Office Administrator (Fluent English / 5 Day Work Week / HK Based)
Company: Sands China
Location: Hong Kong, Hong Kong SAR
What You Will Do
Maintain a well-organized, supplied, clean and safe office environment
Coordinate office activities and operations in compliance with company policies
Ensure administrative and office support is being facilitated, i.e. mail distribution, filing, errands, kitchen, conference rooms, answering phones etc.
Maintain a consistent and accurate diary of meetings using the internal office calendar
Coordinate and organize travel arrangements, meeting schedules, appointments etc.
Ensure general office cleanliness, neatness, professional appearance and security of office
Coordinate the ordering of office supplies, coffee and refreshment supplies, kitchen maintenance, distribution of office equipment, coordination of errands and general upkeep.
Arrange local and overseas courier and maintain courier records
Assist with materials library updates
Prepare agenda and minute senior management team meetings when necessary
Coordinate with SCL IT Department for office technology needs, upgrades, issues and monitor monthly copier meter records and billing
Assist Office Manager with preparation of new hire orientation, scheduling and on-boarding logistics
Support Office Manager with planning of staff functions, including birthday, holiday and other special occasions
Support Office Manager with office budgeting and general accounting functions; monthly office expenses, expense reports, receipts, reimbursables, purchase orders etc.
Other duties as assigned
What We Expect From You
A bachelor’s degree holder with over 5 years of experience in handling office administration / receptionist duties
Fluent English is a MUST
Experience working with design houses, hospitality, construction companies and large corporations would have an advantage
Experience coordinating office budgets, outside consultant’s information
Strategic thinker, able to gather and summarize information
Flexible, proactive, able to adhere to a defined process
Excellent organizational and communication skills
Demonstrated capability for problem-solving, decision making, sound judgment, attention to details
Self-motivated and able to communicate pleasantly and professionally
Confident working in a dynamic and continually changing environment
You will be based in Hong Kong for this role
