Overview
Office Administrator I General Administrative Jobs in Seaside, OR at Builders FirstSource
Job Details
Working Title: HR Operations Assistant
Job Class: Office and Administrative Specialist Intermediate
Agency: Administration Dept
Job ID: 86261
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: Open to all qualified job seekers
Date Posted: 05/23/2025
Closing Date: 06/2/2025
Hiring Agency/Seniority Unit: Administration Dept / Administration-Confidential
Division/Unit: Human Resources / HR Transactions & Payroll
Work Shift/Work Hours: Day Shift
Days of Work: Monday – Friday
Travel Required: No
Salary Range: $20.45 – $27.12 / hourly; $42,699 – $56,626 / annually
Classified Status: Classified
Bargaining Unit/Union: 217 – Confidential/Unrep
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you’ll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position exists to provide administrative and receptionist support services to ensure the Department of Administration Human Resource office functions are performed in an efficient and effective manner. This includes providing front desk support activities, assisting visitors, responding to general inquiries, and monitoring the general HR email box and office main phone line. The position also performs general administrative support duties including supporting coordination of New Employee Orientation meetings and materials, administering and auditing the I9 process, running reports and maintaining logs.
Responsibilities include:
To perform front desk support activities including responding to general inquiries from employees, applicants and members of the public, monitoring the general HR email box and retrieving and sorting mail so that communication happens in a courteous, timely and consistent manner.
To perform administrative activities in support of the work of the Human Resources office including assisting with coordination of New Employee Orientation activities, administering and entering I9s, assisting with reporting and gathering of information for data requests, and employment verifications.
To assist in running various reports from HRIS, SEMA4, ELM, etc. as requested including gathering information used in labor negotiations, and maintaining various logs.
To assist the Staffing team by posting internal bid opportunities via job boards,and coordinating and preparing materials for job fairs.
Other duties as assigned.
Qualifications
Minimum Qualifications
One (1) year of experience performing office support work (i.e. receptionist, word processing, data entry, filing, copying, distribution of information and materials) in a professional office setting with access to confidential information.
Word processing and typing skills sufficient to prepare correspondence and documents.
Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.
Database software skills sufficient to accurately enter data, retrieve information, manage database, and generate reports.
File management skills sufficient to accurately scan in and retrieve documents from an Electronic Data Management System (EDMS), or similar system.
Preferred Qualifications
Completion of post-secondary education in human resources or a related field.
Experience in State systems such as SWIFT, SEMA4, SWIFT Data Warehouse, Document Direct, or other comparable systems.
Experience working in a unionized environment including interpreting and applying union contract language.
Knowledge of the Minnesota Data Practices Act sufficient to respond appropriately to requests for data.
Additional Requirements
Successful applicants must pass employment reference checks and a criminal background check through American Databank.
Application Details
How to Apply
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Jennifer Otley at [email protected] or 651-201-2498.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jennifer Otley at [email protected].
About Administration Dept
The Department of Administration is a core service agency serving the Governor, legislature, state agencies, local governments, and the public. Its mission is to provide leadership, innovation, solutions, and support to help our partners succeed.
Working together to improve the state we love.
What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits
As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
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Title: Office Administrator I General Administrative
Company: Builders FirstSource
Location: Seaside, OR
