Overview
Office Administrator II Jobs in Clearwater, FL at Builders FirstSource
The Administrative Assistant will support organizational effectiveness through administrative support of an executive-level finance leader and the Information Technology department. This multi-faceted position interfaces with internal team members at all levels and across all functions of the organization as well as external business individuals and entities.
Primary Duties & Responsibilities:
Administrative Support of Vice President, Finance (50%)
Provide proactive calendar management for executive leaders including scheduling meetings for the executive leader, or on behalf of the department, which requires the ability to work across multiple time zones, securing meeting rooms or providing link for virtual meetings, ensuring all technology is working appropriately, and alleviating scheduling conflicts that arise.
Coordinate the organization of departmental documents and resources within the shared drive(s) and SharePoint site ensuring documents and resources are organized and up to date.
Support required reporting exercises for census surveys, insurance renewals, internal audits, and external audits which will include providing professional and action-inducing communications to solicit data, effective tracking of responses, accurate compilation of materials, digital file organization, and timely submissions
Collaborate on monthly financial reporting package creation and distribution
Create purchase orders and process invoices for the finance department
Serve as the DocuSign administrator for contracts and other financial documents
Manipulation of raw data from company credit card database into useable, actionable pivot tables
Support team meeting logistics including scheduling, pre-meeting prep, note taking, catering ordering, and clean up
Complete travel arrangement and expense administration for department leaders
Administrative Support of Information Technology Department (50%)
Manage procure-to-pay process, including the creation of purchase orders, tracking of goods receipt, payment of invoices, and inventory management
Actively track licensed accounts, oversee renewals and manage allocation
Update and organize department MS Teams site for reference materials and project documents
Maintain vendor contact lists ensuring complete and up to date information
Complete basic administrative updates in the IT database (global address list)
Assist with compilation and dissemination of monthly progress reports
Required Skills
Qualifications (Knowledge, Skills & Abilities):
Minimum
3 years of experience providing administrative assistant support to Director/VP-level leaders
Proficiency with Microsoft 365 programs including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Ability to efficiently prioritize tasks, utilize critical thinking skills, and complete projects with a sense of urgency
Demonstrate self-confidence and tact in interactions with team members at all levels of the organization
Willingness to work collaboratively, fostering positive relationships with internal business partners as well as a variety of third-party vendors
Strong written and verbal communication skills to effectively translate ideas, concepts, and information to completed work product
Ability to handle sensitive information with discretion and maintaining confidentiality
Self-motivation with strong attention to detail and the ability to work independently on tasks with minimal supervision
Strong desire to learn and work within a team environment
Other
Flexibility to start and stop tasks throughout the day while maintaining productivity
Work is detail oriented, often with multiple priorities; the environment is deadline sensitive and may be exposed to high-pressure situations
Notary Public, or ability to obtain once hired, desired
Compensation & Total Rewards:
Estimated Starting Hourly Rate: $26.00 – $30.00
Estimated Starting Salary Range is reflective of the range Bracco Medical Technologies reasonably expects to pay for the position. The range provided is based on salary and market data specific to the position.
Total Rewards:
Paid Time Off, Company Holidays & Paid Family Leave – We provide PTO and Company Holidays to help you recharge, relax and do what’s important to you, when it’s important to you. Our 100% paid family leave options for parents, grandparents and eligible family members provide support for growing families as well.
Achieve – Beyond competitive compensation, we offer options to help you plan for a financially secure future, including an annual incentive plan and 401k savings plan contributions.
Live well – We offer comprehensive benefit options to help protect you along the way, including medical, dental, vision, and life insurance, employer HSA contributions, employee assistance program, short-term disability, etc.
Evolve – Through structured on-the-job learning, workshops, seminars, and our tuition reimbursement program, you’ll find many opportunities to grow, personally and professionally.
Choose – You won’t find “stuffy” here—whether your position requires a hybrid or in-the-office working arrangement. That means business casual for your attire and flexibility in your schedule, wherever possible.
Bracco Medical Technologies is an Affirmative Action/Equal Opportunity Employer. Bracco Medical Technologies desires priority referrals of protected veterans for all openings.Show more
Title: Office Administrator II
Company: Builders FirstSource
Location: Clearwater, FL
