Office Administrator III Jobs in El Camino Real, Andalusia, Spain at Granite Construction

Title: Office Administrator III

Company: Granite Construction

Location: El Camino Real, Andalusia, Spain

Building a career at Granite may be the most valuable thing you could do…Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you’ve come to the right place!

General SummaryThis position is responsible for performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

Responsible for performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes.

Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.

Assist the Office Manager and/or Business Manager with the training of office/administrative staff to ensure compliance, optimal efficiency and proper development in all areas, including understanding and supporting safety initiatives to ensure a safe work environment

Supervise the processes and review the work of other office staff to ensure accuracy and compliance with company policies.

Approval of A/P batches to ensure accuracy.

Interact and act as the point person to field operation management and assist them with inquiries to ensure productive work environment.

Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.

May perform job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.

May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.

Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information.

Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.

Education And Work Experience

High School diploma or Equivalent required

BA or Associates degree or equivalent experience (2-4 years administrative/office experience)

2 years accounting experience preferred

Knowledge, Skills, And Abilities

Detailed knowledge of company operations, organizational procedures, and personnel.

Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.

Must demonstrate ethical and professional business practices.

Must have effective verbal and written communications skills.

Ability to work independently.

Ability to work well under pressure.

Ability to problem-solve.

Ability to handle multiple tasks and respond with a sense of urgency as required.

Detail oriented and excellent organizational skills.

JD Edwards World/One World.

10 key by touch.

JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are …

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