Overview
Office Administrator/Media Assistant Jobs in Fayetteville, NC at Rogers and Breece Funeral Home
Position Details
Job Title: Administrative Assistant IV (#391)
Reports to: Director of Continued Learning/Training
Level: Entry (This may vary for internal candidates)
Salary: $57,811
Grade/Step:14E (Union)
Location: 50 W Washington/5th Floor
Bureau: Administrative Services
Division/Unit: Training
Application deadline: June 30, 2025
Primary Function: Provide administrative support for the Training and Learning team.
Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Medium Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
Respond to all telephone, mail, e-mail inquiries concerning training and staff development within the office, with other governmental bodies, and with the public, as directed by the Director of Training
Maintain records and files concerning all office training programs and records concerning CLE and CEU hours each Assistant State’s Attorney or other employee has earned
Confirm attorney training attendance and report CLE credit to the Minimum Continuing Legal Education Board of the Supreme Court of Illinois and CEU credit to applicable State of Illinois agencies
Maintain records for all office attorneys’ attendance and completion of CLE approved trainings for 3 years per MCLE requirements
Assist in the planning and implementation of all office training programs
Support all major office training programs as needed including assisting with scheduling and organizing program logistics and resources, assisting with welcoming speakers, guests and office attendees, registering attendees on sign-in sheets, handing out training materials, food and beverage setup, assisting with securing room reservations, and distributing training paperwork as needed to each participant at the end of the training program
Send via email CLE certificates, training materials, and evaluations for training attended on-line, video-recorded, or through learning management systems
Maintain and track all expenses incurred for training office staff, including maintaining a record of training account expenditures
Assist in preparation for Training Committee meetings as needed
Assist in managing the CCSAO’s mentorship program as needed
Assist in managing MCLE credit timelines for courses and resubmission for new time periods
Assist in managing learning data and documentation within the County’s learning management system (LMS), including enrollments, courses content, course completion status, learner transcripts, and course reports
May assist with technical help for presenters, hosts, and attendees of virtual trainings
Assist in preparing training reports and materials as requested
Maintain log with all affidavit submissions for completed recorded trainings.
Download transcripts from the LMS and confirm time spent and date completion for CLE purposes
Maintain records of all CEU completions, send certificates and evaluation link to Social workers and Counselors
Assist with all Freedom of Information Act (“FOIA”) requests related to Learning and Training records received by our office pursuant to that Act as needed
Interact with State’s Attorney’s Office employees
Contact with outside agencies
Maintain confidentiality of information
Additional duties and responsibilities as required
Qualifications:
Required:
Excellent verbal and written communication skills
Excellent organizational skills and the ability to manage multiple tasks and projects efficiently
Ability to function independently and conduct work in a hybrid model
Adapt to changing situations quickly and effectively
Proficiency in Microsoft Office
3 years of work experience or an associate degree
Preferred:
1 year experience in a training environment
Typing speed of 50+wpm.
Equal Employment Opportunity
EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.
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Title: Office Administrator/Media Assistant
Company: Rogers and Breece Funeral Home
Location: Fayetteville, NC
