Overview
Office administrator – of medicine Jobs in Urbana, IL at Universtiy of Illinois UrbanaChampaign
Office Administrator – Carle Illinois College of Medicine
Job Summary
Provide administrative support to the Chief Diversity, Equity, and Inclusion Officer (CDEIO), the Associate Dean for Faculty Affairs, and faculty and staff in the Carle Illinois College of Medicine.
Administrative
Provide direct administrative
and clerical support to the CDEIO and Associate Dean for Faculty Affairs and
Development. To include but is not limited to:
Manage the complex workflow including
schedule activities based on need and importance and setting priorities to ensure efficient coordination of
activities.
Coordinate all meetings, which include
extending invitations to attendees, preparation, and distribution of meeting materials, securing
space when appropriate, and recording of minutes.
Attend meetings and provides support for
the following committees:
Diversity, Equity, and Inclusion
Committee
Well-Being Committee
Faculty Advisory Committee
Others, as appropriate
Provide clerical support and
serve as the point of contact for general inquiries. To include but not limited
to:
Review, process, and respond to all
mail, phone calls, emails, or other correspondence for the office and related
programs.
Assist in the preparation and
distribution of correspondence and other materials.
Provide support to
student/faculty/staff programs, organizations, and/or groups.
Coordinate with MarCom for
materials and website needs.
Support the departments in
developing, implementing, and/or maintaining policy and procedural changes in
areas under the direction of the CDEIO and the Associate Dean.
Serve as a liaison between
the department leadership, college leadership, college faculty, staff, and the
campus.
Event Planning/Management
In consultation with the
departments, coordinate events, which includes but is not limited to:
Manage invitations, travel
arrangements for speakers and participants, and develop itineraries. Secure
facilities, catering, purchase supplies, and create/assemble any required
materials. Act as a liaison between vendors as required. Account reconciliation
for all event purchases.
Create and manage event
pages/websites. Coordinate, evaluate and prepare reports on event
activities/registrations as required.
Process and track event
agreements, registrations, and expenditures. This includes but is not limited
to processing honorariums and contracts, and maintaining records in accordance
with University and State regulations. Compile factual information and required
data for updates as requested by leadership.
Provide on-site support for
all events. Assist with setup and perform related duties as assigned.
Fiscal
Facilitate travel
arrangements for leadership, invited speakers, and special circumstances
related to departmental funding and reconcile travel charges in the applicable
campus systems. Remain knowledgeable on current policies surrounding travel
reimbursement policies.
Monitor and maintain office
supplies utilizing applicable campus purchasing system and online markets.
Reconcile all purchases in the applicable campus systems. Remain knowledgeable
on current policies surrounding university purchasing guidelines.
Coordinate any procurement,
travel, conference registration, and/or process reim…
Title: Office administrator – of medicine
Company: Universtiy of Illinois UrbanaChampaign
Location: Urbana, IL
Category:
