Overview
Office Administrator – Scheduler Jobs in Riverside, AL at Nucor Rebar Fab Southeast
Description
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world’s longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world’s widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking an On-Call Secretary Senior to contribute to our mission of providing safe, reliable, and cost-effective transportation options. This position plays a critical role in fostering a respectful and inclusive work environment, aligning with our focus on diversity, equity, and inclusion. Operating under the general direction of the Forms and Records Analyst 3, this on-call position performs administrative duties for various offices in the Northwest Region. This flexibility is essential for addressing staffing shortages or planned leave, ensuring seamless administrative support across the region. Join us in positively impacting communities and businesses through efficient and effective administrative contributions.
What to Expect
Among the varied range of responsibilities held within this role, the On-Call Secretary Senior will:
Independently prioritize and organize work, maintaining office procedures and standards.
Establish and manage extensive electronic and manual filing systems for personnel, vendors, correspondence, purchasing, contracts, forms, and records.
Receive, review, and distribute incoming mail, responding to or forwarding it to appropriate staff.
Operate a WSDOT vehicle to run mail errands, handling packages weighing up to 50 lbs.
Perform complex word processing tasks, utilizing software to compose and produce letters, memos, and reports.
Handle payment processing for orders, including invoices, discounts, purchasing authority, and payment document preparation.
Communicate with vendors regarding shortages, billing discrepancies, and research invoices lacking identifying information.
Investigate past-due invoices, contacting vendors for copies and adhering to Department of General Administration policies.
Effectively manage large volumes of work quickly, meeting tight deadlines with minimal supervision.
Audit and review labor time sheets, payroll rosters, registers, and warrants, ensuring accuracy and resolving payroll problems.
Qualifications
To be considered for this opportunity, the following are required:
High School graduate or GED equivalency.
Excellent Customer Service Skills.
Ability to safely operate a vehicle to transport goods and materials.
Ability to transport/manipulate up to 50 lbs.
Knowledge of Microsoft Office Suite software (Outlook, Word).
It is preferred that qualified candidates also have:
Knowledge of WSDOT departments and field offices, including their functions and locations within the Northwest Region.
Two (2) years of progressively responsible office experience in government.
Important Notes
This recruitment may also be used to fill additional positions per business needs.
The salary listed includes the legislative approved 5% salary premium for positions in King County.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
Why WSDOT
Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the “APPLY” button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at [email protected]. Please be sure to reference On Call Secretary Senior #12686 in the subject line.
Title: Office Administrator – Scheduler
Company: Nucor Rebar Fab Southeast
Location: Riverside, AL
