Overview
Office Administrator – School of Labor & Employment Relations, Labor Education Program Jobs in Urbana, IL at University of Illinois Urbana-Champaign
Requisition ID: 175688
Job Level: Mid Level
Home District/Group: Kiewit Offshore Services District
Department: Administration
Market: OGC
Employment Type: Full Time
Position Overview
The primary focus of the HR Receptionist role is to provide a wide range of administrative services the estimating department. To execute this role effectively, the assistant should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently.
This role continually requires a high degree of autonomy and collaboration within multiple projects and departments. Administrators must be able to work effectively in complex and demanding EPC environments while upholding the company’s standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor.
District Overview
Kiewit Offshore Services, a district (or business unit) of Kiewit Corporation that builds structurally complex jackets and topsides for offshore oil drilling rigs. Located in Ingleside, TX, 20 minutes outside of Corpus Christi, the 550-acre fabrication yard is the workplace of 300 staff employees and 1400 craft employees who work in the yard year-round. The projects built by Kiewit Offshore Services require significant equipment planning, detailed cost estimates and schedules, a commitment to safety by all employees, and are truly unforgettable. The Kiewit Offshore Services team is a diverse, tight knit group that enjoys fun team building events such as deep-sea fishing, golfing, and sporting events throughout the year.
The employees are extremely schedule driven, high-energy, friendly, and hard workers. Within the Oil, Gas & Chemical Industry, their teams are the best evidenced by the countless project opportunities from owners who seek their expertise when challenged with complex projects. Kiewit Offshore Service leaders are seeking employees who would enjoy living in Southern Texas, ready for a fast-paced career, trainable, and can work well within a diverse team.
Location
This position is located at Kiewit’s Offshore Services District in Ingleside, TX.
Responsibilities
Provide administrative support to senior admins and the estimating team.
Coordinate and arrange meetings, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested, inclusive of ordering food/drinks for meetings as necessary
Maintain contact lists and department calendars in Outlook.
Manage and reconcile expense reports for meals, travel arrangements, teambuilding activities, and other expenditures.
Maintain various logs, reports and templates.
Maintain a working knowledge of standard software/technology (including I-Pad, etc.).
Greet scheduled visitors and direct them to appropriate area or person.
Assist managers with planning and scheduling of activities, as needed.
Maintain and update distribution lists used for building, district and department communications
Format technical documents, weekly and monthly reports, meeting notes, etc. as required.
Be the main point of contact for all new hires and transfers coming into the group.
Administer and maintain all I9’s for the district.
Qualifications
Excellent communication skills (verbal and written)
Proficiency in Microsoft Office products including Word, Excel, Outlook, Teams, PowerPoint, and SharePoint
Experience and ability to navigate and adapt to various online platforms
Deadline-driven with a sense of urgency
Able to take direction and provide timely feedback on progress of tasks
Exceptional attention to detail, organized, ability to recognize discrepancies, and active listening skills
Strong emotional intelligence and interpersonal skills
Excellent organizational and time management skills
Ability to multi-task and prioritize
Ability to work independently, as well as part of a team
Other Requirements:
Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Title: Office Administrator – School of Labor & Employment Relations, Labor Education Program
Company: University of Illinois Urbana-Champaign
Location: Urbana, IL
